The Project Administrator is responsible for providing essential administrative and coordination support to the Project Team, ensuring organised documentation, accurate records, timely invoicing, and efficient workflow management, as well as giving clerical support to the Project team.
Key Responsibilities of a Project Administrator:
Maintain project folders in line with organisational standards.
Ensure documentation uses correct templates and is easily accessible.
Conduct periodic document audits to verify completeness, compliance, and review readiness.
Create and maintain project, contract, and sales order records within the ERP system
Enter key project data, establish financial and billing structures, and update records to reflect changes.
Maintain trackers to ensure accurate progress reporting and clear, detailed comments.
Generate and issue customer invoices in line with contractual terms and approved deliverables.
Validate invoice accuracy, attach supporting documents, and resolve discrepancies with Finance or PMs.
Redirect queries, respond to routine requests, and track follow-up actions to support team workflow.
Required Qualifications and Experience:
Experience of working in project administration or similar environment
Excellent verbal and written communication skills.
High level of accuracy and attention to detail.
Strong numeracy skills and confidence working with budget statements.
Advanced computer skills, particularly in Microsoft Word and Excel (pivot tables, formula's e.t.c).
What is in it for you as a Project Administrator?
Hybrid working
Continuous personal development and training
Pension Scheme
Private Medical Insurance
25 days of holiday + 8 days Statutory Holidays
24/7 mental health hotline and Online GP
Discounted eye care
Free financial advice service
Salary sacrifice car scheme
Due to the nature of the work, successful applicants must meet eligibility requirements to obtain UK security clearance.
This vacancy is being advertised by Belcan.
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