Job Description
Owen Reed is on the lookout for a detail-oriented Junior Legal Secretary to provide outstanding, proactive assistance to a busy team of partners and fee earners.
To provide fee-earners with proactive and high-quality junior secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.
What will you do:
Diary and contact management
1. Proactively manage and maintain fee-earners' diaries, scheduling appointments and co-ordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
2. Having a good knowledge of fee earners clients, liaising with their PAs.
3. Monitor individual responses for meetings and update fee-earner(s) as required. Ensure fee-earners have relevant materials and information in advance of each meeting.
4. Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external.
5. Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and using initiative to route emails to the appropriat...