Facilities, Compliance and Governance Coordinator
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We're seeking a detail-oriented and motivated Administrative Coordinator to join our team.
The Company
For 40 years, MCS Rental Software has devoted itself to making life easier for hire companies across the globe. Championing customer service excellence, MCS develops lasting partnerships with its customers, helping them to achieve their goals and ambitions for growth. With a strong commitment to innovation and input from our customers, MCS Rental Software leads the way in rental by embracing emerging technologies so that our customers can harness innovation to meet tomorrow’s challenges.
Key Responsibilities
Facilities Management
* Oversee day-to-day office operations, maintenance, repairs, and supplies
* Work with external suppliers, contractors, cleaners, and landlords
* Manage utilities, office IT equipment, telephone systems, and security services
* Support the setup and optimisation of our UK office, and where relevant, offices in the USA and Australia
* Organise and maintain suitable storage solutions, including exhibition materials
* Track company assets and maintain accurate records using spreadsheets
Health & Safety (H&S)
* Maintain and update H&S policies, procedures, and documentation
* Plan and conduct workplace risk assessments to ensure statutory compliance
* Coordinate H&S training for staff and oversee routine office inspections
* Support HR in implementing global H&S standards
* Maintain and update relevant intranet content in the Knowledge Base
Corporate Governance
* Support management with analysis of operational data, including timesheets
* Maintain ISO documentation, manuals, checklists, and records for Technical Services and Finance & Admin
* Contribute to internal and external audits and prepare relevant documentation for ISO review
* Track corrective actions and support continuous improvement initiatives
* Assist the Technical Services Team with business continuity documentation, including change control and disaster recovery
Salary
£25,000 - £32,000 per annum
Why Work at MCS
* Be part of a stable, respected, and growing company
* Flexible part-time hours to suit work-life balance
* Office-based role with a friendly and supportive team
* Opportunity to shape and streamline key internal functions
You Should Apply If You…
* Have A-level or equivalent education, plus professional certification in facilities, health & safety, or quality management
* Have experience in facilities or office management, ideally supporting audits or compliance processes
* Understand facilities operations, supplier management, and H&S legislation
* Are highly organised with excellent administrative skills and strong attention to detail
* Are a confident communicator who can work independently and collaboratively
* Are proficient in Microsoft Office, especially Word, Excel, and Outlook
* Are proactive, dependable, and comfortable solving problems in a practical, hands‑on way
* Are able to maintain confidentiality and manage sensitive information responsibly
It’s a Bonus If You Also Have
* NEBOSH or IOSH certification
* A degree in business administration or facilities management
* Experience supporting international or multi‑site environments
* Familiarity with ISO standards such as ISO 9001 or ISO 27001
* Experience using project or document management systems
* An interest in process improvement and organisational systems
Hiring Process
* Introductory video call with our recruiter
* Online assessment
* Video call with the Hiring Manager
* Final in‑person interview with the Hiring Manager and our MD
Apply for the job
Do you want to join our team? Then we'd love to hear about you!
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