Location: Coulman Street, Thorne, Doncaster, South Yorkshire
Grade: D4
Start Date: Immediate
Overview
The HR Assistant will provide comprehensive administrative and operational support to the HR team within a fast:paced food manufacturing environment. This role is key in ensuring HR processes run smoothly, supporting compliance with UK employment legislation, and maintaining accurate employee records.
Recruitment and Onboarding
* Assist with end:to:end recruitment processes (advertising roles, shortlisting, interview coordination).
* Prepare offer letters, contracts of employment, and onboarding documentation.
* Conduct right:to:work checks in accordance with UK Visas and Immigration guidelines.
* Coordinate induction programmes for new starters, including factory:based employees.
HR Administration
* Maintain and update employee records and HR systems in compliance with UK General Data Protection Regulation (UK GDPR).
* Process contractual changes, absence records, and employee correspondence.
* Support payroll preparation by collating and verifying employee data.
* Monitor and track probation periods and performance review deadlines.
* Conduct daily timesheet and hours checks for departments.
* Ensure any issues are reported in a timely manner to the Head of HR.
* Monitoring and responding to the HR inboxes providing prompt responses.
* Assist in the filing, scanning and administration of employee documentation.
* Maintain databases and training matrices / sign off matrices and chase for outstanding documentation.
* Administrate the Occupational Health clinics including the organising of appointments, liaising with the Nurse on the days and post admin actions in a timely manner.
* Ensuring new starters and leavers are maintained in a timely manner.
Employee Relations Support
* Provide administrative support for disciplinary, grievance, and absence management processes.
* Take minutes at HR meetings where required.
* Respond to general HR queries from employees and manager in a prompt manner.
* Report any issues to the Head of HR.
Compliance and Policy
* Support audits and inspections relevant to HR documentation.
* Help maintain training records, including food safety and health and safety certifications.
Learning and Development
* Coordinate training sessions and maintain training logs.
* Support the organisation of mandatory training such as food hygiene and workplace safety.
Person Specification
Essential
* Previous experience in an HR administrative role.
* Understanding of UK employment law principles.
* Strong organisational and time management skills.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office (Word, Excel, Outlook).
* Ability to handle sensitive information confidentially.
Desirable
* CIPD Level 3 qualification or working towards accreditation with the Chartered Institute of Personnel and Development (CIPD).
* Experience within a manufacturing or food production environment.
* Familiarity with HRIS systems and payroll processes.
If you feel you are a suitable candidate and would like to work for Chesterfield Poultry, please dont hesitate .
*The successful candidate must have the right to work in the UK*
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