Facilities Assistant
Birmingham
Work Your Way is our approach to flexible working – this is available from day 1 of joining and part-time hours will also be considered.
Our purpose is to make the world more sustainable by building trust in society through innovation. As a Facilities Assistant you will contribute to this by supporting our Environmental Objectives and Targets and working within the company’s Environmental Management System.
Your role will involve:
1. Assist with managing Control access for contractors for Catering, Cleaning & Waste Management, M&E and Fabric Maintenance, Vending and general visitors.
2. Understand the relevant Operating Framework, SLA’s and site-specific instructions and in particular the emergency procedures and contingency plans.
3. Understand the requirements of Fujitsu’s Safety/Environment/Business Management Systems
4. Act as main point of contact for the Facilities Manager during their absence from the premises, escalating any issues to achieve a satisfactory resolution.
5. Out of hours support to site maybe required on an ad-hoc basis to underpin the Incidents and Escalations Procedure and support sites to minimise impact to business from occurrences.
6. Support the efficient operation of the Mailroom and Goods Received/Despatched functions, to include courier requests.
7. Provide a focal point for building residents offering a high level of Customer Service on a daily basis through face to face, telephone and email communications.
8. Conducting routine Housekeeping and H&S inspections of the premises; arranging for resolution of any issues or escalating to the Facilities Manager.
9. To assist with the management of meeting room bookings and specific resident requests
10. Exhibit effective organisation skills
11. Able to clearly communicate with contractors and stakeholders
12. Good Time management and able to prioritise own and others workload to achieve desired results
13. Understand MS office and able to use applications
14. Have an eye for detail
Your transferable skills and experience:
15. Exhibit effective organisation skills
16. Able to clearly communicate with contractors and stakeholders
17. Good Time management and able to prioritise own and others workload to achieve desired results
18. Understand MS office and able to use applications
19. Have an eye for detail
Please note: It’s still worth applying even if you do not meet all the requirements above. We are passionate about investing in you and your career and if you have the transferable skills/ background in administration processes this could be the next opportunity for you.