The CBSO is seeking an Executive Assistant & Receptionist to perform a variety of administrative tasks and support our company’s senior‑level managers.
Reception duties are scheduled for the afternoons: 2pm‑6pm Monday‑Thursday and 2pm‑5pm Friday, with flexible morning hours. During reception hours the role will welcome visitors and manage the switchboard.
Key Responsibilities
Executive Assistant
* Manage the Chief Executive’s office, providing secretarial duties and administrative support, managing emails, correspondence, telephone calls, diaries and visitors, and ensuring the office is well organised for the day ahead.
* Organise meetings and appointments on behalf of the Senior Management Team, take minutes, and welcome visitors.
* Organise and administrate Board and Committee meetings, liaising with Chairs and Board/Committee Members as needed, ensuring that papers and presentations are prepared and circulated in a timely manner, taking minutes, and preparing those minutes for distribution.
* Book and arrange travel, accommodation, ticketing and hospitality for Senior Managers.
* Ensure that Chief Executive guest lists for concerts are serviced by the relevant departments, including inviting guests to special events.
Customer Service & Admin (PM Only)
* Provide a warm and professional welcome to everyone visiting the CBSO Centre, ensuring signing‑in and out procedures are followed.
* Manage the CBSO’s switchboard and inboxes.
* Be familiar with the orchestra’s schedule and details of upcoming concerts and events, acting as the first point of contact for members of the public.
* Keep the foyer and reception areas tidy and organised.
* Be responsible for incoming and outgoing mail.
* Support with meeting and rehearsal room bookings.
* Undertake general administrative tasks associated with the receptionist role and support other teams across the organisation.
* Carry out additional duties as and when the needs of the business require it, at the direction of the Chief Executive and members of the Senior Management Team.
Requirements & Qualifications
* Extremely well‑organised with great attention to detail, good time‑management skills, and the ability to act without guidance.
* Some experience in a previous reception, customer service or administrative role would be beneficial.
Contact details
hdunster@cbso.co.uk
01216166515
Related Information
* Download Exec Assistant And Reception 2026
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