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The role of office administer is a term-time only position, working 38 weeks a year, 30 hours a week, from 8.30am-4.30pm daily.
Key Responsibilities:
The office administrator is the first point of call for visitors to the school, parents, staff and children. As the ‘face’ of the school the administrator should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner. In addition, it is essential that the person for this role is organised, able to multi-task, work flexibly and have a ‘can do’ approach to work, as no two days are the same. The administrator is also required to assist the Office Manager with various administrative tasks.
1. Provide administrative, and organisational support to the school e.g. organise meetings, create spreadsheets, complete returns etc.
2. Be the professional, welcoming, helpful and proactive first point of contact for stakeholders (parents, carers and visitors).
3. Analyse and evaluate data and information and run reports as required.
4. Contribute to the planning and development of administrative procedures and systems.
5. Oversee the school’s communication across several channels including social media, newsletters and printed publications.
6. Support the senior leadership team with all day-to-day activities associated with the office functions.
Specific Duties:
1. Be the first point of contact for stakeholders (parents, pupils, governors, visitors)
2. Carry out general clerical duties - email, filing, management of pupil records, letters, photocopying
3. Collate the school’s fortnightly newsletter, Instagram, Facebook and website updates
4. Administer first aid and medication
5. Order and organise school stock, as required