EXPERIENCED TEAM SECRETARY - MATERNITY COVER - 16 MONTHS [TBC 08.30 TO 17.00 / 09.00 to 17.30]
The candidate should be:
Someone who is looking for a varied role and who is flexible in their approach to team working and an ever-changing workload
Have excellent skills in Microsoft Office 365 – particularly in Outlook
Experience managing complex meetings with internal and external contacts would be beneficial
Be smart in their appearance
Be professional in their presentation and telephone manner
Be able to prioritise their workload and communicate clearly with the fee earning team
Have excellent communication skills
Appreciate that work within the environment is highly confidential
Be able to multi-task and remain calm under pressure
Be proactive in assisting their team members
Be an active team player with a positive attitude
Have 5 years’ plus experience in a professional background
Main Responsibilities of the Post
The Support Team consists of two sections Admin and Design. This post is within the Admin Team which currently consists of four EAs and one Receptionist/Admin Assistant.
The specific role will be supporting a Team consisting of approx. 8 members at all levels within the organisation.
Duties include:
Arranging meetings, lunches, dinners and events for the Team
Booking internal/external meeting rooms, venues, etc.
Travel arrangements
Supporting the team logging expenses using SAP Concur
Answering telephone calls received from the main switchboard and Security who will be announcing the arrival of guests
Entering information onto the Company’s databases; Salesforce, ClientConnect
Assist with some occasional document work, e.g. creating pdf’s, adding signatures, etc.
Printing and binding requests – which can sometimes be last minute
Training will be provided to cover all aspects above.