We are seeking a dedicated Executive Personal Assistant to join our client’s team in Ipswich for 9 months maternity cover. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. The ideal candidate will be self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards.
Key Relationships Overview
As an Executive Personal Assistant you will engage with a variety of key stakeholders, fostering collaboration and communication across the organization:
* Executive Directors
* Senior Executive Personal Assistant to the CEO
* Executive Personal Assistants to the Operational Board
* Colleagues and Visitors
* Partner Organisations
* Stakeholders and Clients
Main Responsibilities
Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.
Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.
Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
Information Support: Provide research and reports to support Executive Directors’ needs, including financial and statistical information.
Customer Focus: Serve as a professional first point of contact for internal and external communications.
Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
Team Support: Assist with the induction and training of new team members as needed.
Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors.
Confidentiality: Handle sensitive information with discretion.
Coordination: Work collaboratively with other Executive PAs to support the Group's operations