Overview
Office Coordinator (Full-Time / Part-Time)
Location: Saffron Walden, Essex
We are seeking a proactive, organised, and adaptable Office Coordinator to support the smooth and efficient running of our business. As a new and fast-growing company, this role is dynamic, requiring someone who thrives in a varied position and is confident in managing their own workload.
The ideal candidate will be a problem-solver with strong administrative, organisational, and customer service skills. They will oversee day-to-day office operations, process sales and purchase orders, liaise with suppliers, transport companies, and customers, and maintain essential records.
This is a critical role in our business, offering the opportunity to shape and improve systems as we grow.
Key Responsibilities
Sales & Order Processing
* Prepare quotations, process sales and purchase orders accurately, using Xero and WorkGuru.
* Coordinate material orders and stock management in line with project demand.
* Liaise with suppliers, transport companies, and customers to ensure on-time deliveries.
* Use a CRM system to manage order tracking and invoicing.
Office & Business Operations
* Oversee general office management, including supplies, equipment, and facilities.
* Act as the main point of contact for service providers and clients.
* Ensure smooth coordination between different teams, suppliers, and contractors.
Administrative Support
* Assist leadership with scheduling, document preparation, and correspondence.
* Maintain digital filing systems and ensure records are organised.
* Support with travel bookings, expense reports, and office logistics.
Communication & Client Relations
* Serve as the first point of contact for calls, emails, and visitor inquiries.
* Professionally handle customer queries and complaints, ensuring swift resolution.
* Disseminate key information across teams as required.
Record-Keeping & Compliance
* Maintain accurate records of office expenses, VAT reporting, and administrative files.
* Ensure compliance with company policies and financial procedures.
Event & HR Support
* Organise meetings, company events, and client visits, including logistics and catering.
* Support new employee onboarding, setting up workstations and office equipment.
Problem-Solving & Process Improvement
* Identify and implement efficiency improvements in office operations.
* Tackle day-to-day challenges proactively to support smooth workflows.
Qualifications & Skills
* Experience: Previous experience in office management, administration, or sales support. Must be able to use finance/ERP systems effectively.
* Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook), Adobe, and CRM software.
* Communication & Organisation: Strong written and verbal communication skills with excellent attention to detail.
* Problem-Solving: Ability to work independently, prioritise workload, and find solutions under pressure.
* Adaptability: Comfortable working in a fast-paced environment with evolving responsibilities.
* Bonus Skills: Business Administration qualifications, logistics experience, or industry knowledge (construction/material supply).
We would prefer a full-time, office-based candidate but will consider part-time applications, with flexibility available for the right candidate(s). Working from home can also be explored after a period of time displaying proficiency and competence within the role.
To Apply: Please submit your CV and a brief cover letter outlining your suitability for the role.
Job Types: Full-time, Part-time
Pay: £25,000.00-£35,000.00 per year
Expected hours: 24 – 40 per week
Benefits
* Casual dress
* Company pension
* Free parking
* On-site parking
Experience:
* Administrative: 2 years (required)
* Finance Software: 1 year (preferred)
Work Location: In person
Application deadline: 01/08/2025
Reference ID: NimSA1
Expected start date: 15/09/2025
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