Overview
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Pharmacy Assistant, Stores and Distribution (0.6 WTE)
The closing date is 18 February 2026
This post is to assist in the day-to-day duties of the Pharmacy Procurement and Distribution service with a specific focus on the receiving and subsequent distribution of all medicines. Work will be carried out under the supervision of the Senior Pharmacy Procurement and Distribution Team. This role will be cross site helping ensure receiving practice across the unit is the same.
Responsibilities
* Using the internal computer system EPIC to issue stock items to replenish wards, departments and community clinics.
* Use information obtained from Omnicell system to respond to stock requests and assist with stock optimisation.
* Assemble items on picking tickets ready for checking
* Checking and packing items ready for delivery to required areas
* Top-up of drugs to a designated ward/ department and to provide cover as necessary
* Completing cycle counts for the Omnicell cabinets to maintain stock levels
* Participating in stock checks and performing expiry checks, ensuring appropriate documentation is completed. Reporting any inaccuracies, expired and short-dated stock.
* To assist in the issue of \'to follow\' items for wards and departments daily.
* To check and record environmental temperatures, referring to a senior colleague in the event of any anomalies
* Returning excess ward stock to the Pharmacy Stores, checking the appropriate shelf life and confirming quantities.
* Accepting and signing the receipt for deliveries of Pharmaceutical products from suppliers
* Unpack goods received in accordance with local procedures
* File purchase orders and delivery notes
* Put away stock, report daily waste and complete documentation in line with local policies
* Cover the picking, issuing and delivery o IV fluids if required
* To support the daily checks of the medical gases
* Escalating issues to the senior management team
About us
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
Job responsibilities
Procurement and Distribution:
1. To accurately use the internal computer system EPIC to issue stock items to replenish wards, departments and community clinics.
2. To use information obtained from Omnicell system to respond to stock requests and assist with stock optimisation.
3. To accurately assemble items on picking tickets ready for checking
4. To accurately check items previously picked by another member of staff and pack appropriately ready for delivery to required areas
5. To have responsibility for the top-up of drugs to a designated ward/ department and to provide cover as necessary for any unavailable staff on their wards/department.
6. To support the cycle counts for the Omnicell cabinets to ensure that stock levels and re-order quantities are accurately maintained.
7. To help maintain stock levels by participating in stock checks and performing expiry checks, ensuring appropriate documentation is completed. Reporting any inaccuracies, expired and short-dated stock.
8. To assist in the issue of \'to follow\' items for wards and departments daily.
9. To check and record environmental temperatures, referring to a senior colleague in the event of any anomalies.
10. In the absence of the Senior Assistants, check that all daily ward top ups are completed and refer to the Procurement & Distribution Technicians in case of any problems.
11. To be responsible for returning excess ward stock to the Pharmacy Stores, checking the appropriate shelf life and confirming quantities.
12. Accept and sign the receipt for deliveries of Pharmaceutical products from suppliers, checking that the delivery is for the Pharmacy Department.
13. To unpack goods received and;- Check that items and quantities received match delivery notes and purchase orders- Check that items are in good condition, and tamper seals are intact- Check items have an adequate shelf life, referring to senior team for goods with a shelf life of 6 months or less- Check that prices match those on both the delivery notes and purchase orders, referring to senior team for any discrepancies-Sign purchase orders and delivery notes to accept goods received as stated above.- To ensure practice across Denmark Hill and PRUH with regards goods receiving is the same.-To ensure all good received are mapped correctly onto EPIC at the point of receipt including ensuring each line received is distinct on EPIC- To assist with the QA release process of unlicensed medicines
14. To accurately file purchase orders and delivery notes in line with procedures.
15. To maintain a clean, safe, clean and tidy working environment in all areas of Pharmacy Stores.
16. To support the daily checks of the medical gas stores to ensure appropriate stock levels and cylinder turnover is maintained
17. Put away stock into the Pharmacy Robotic system, onto shelves in the Stores Area or distribute to the Dispensary or Aseptic Department.
18. Responsible for daily waste disposal according to strict procedures.
19. Carry out general duties within the stores/distribution areas as required.
20. To ensure documentation is accurately completed and filed as necessary.
21. Cover the picking, issuing and delivery of IV fluids if required.
Person Specification
Qualifications
* GCSE English and Maths (Grade A-C)
Knowledge & Experience
* Ability to understand the importance of the medicines supply chain in a hospital environment
* Experience with Medicines
* Experience in Hospital Environment
Skills
* To be able to communicate routine Information in writing, electronically or Orally to internal and external staff members and members of the public
* To be able to organise own day-to-day rostered activities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
King's College Hospital NHS Foundation Trust
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King's College Hospital NHS Foundation Trust
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