Application Deadline: 29 May 2026
Department: Branch
Location: Essex
Compensation: £15,210 / year
Description
This a Fixed Term (9 months) part-time role, working 22.5 hours, over 3 days per week. To undertake the day‑to‑day administration of the Branch core business, Group Insurance Scheme and the Essex Police Train Travel Concession scheme. Also to provide a comprehensive service to the members of Essex Police Federation at Branch level.
Liaison With
* Police Officers of all ranks and grades
* Federation Staff, both local and national
* Legal Representatives
* Media and members of the public
* Outside agencies
* Other Police Forces
* Retired Police Officers
Key Responsibilities
* Dealing with day‑to‑day administration of Branch business and GIS funds.
o Liaising with Solicitors.
o Chasing for progress reports from Leatherhead HQ.
* Administering the Train Travel Concession Scheme.
o Dealing with all enquiries relating to the scheme.
o Compiling monthly Payroll instructions.
o Arranging with Photographic Department for the production of travel ID cards.
o Checking membership details against the monthly Payroll printouts.
o Chasing for the return of travel ID cards when necessary.
* Purchase and sale of Essex Police Memorabilia as necessary.
o Purchase of new stock and updating stock records.
o Handling monies received and providing the General Secretary with full details of same for preparation of accounts at the end of the year.
o Keeping records of any gifts and presentations made.
o Arranging for engraving if required.
* Advising on Member Services, including holiday/hotel discounts, insurance, car purchase etc.
* Having a working knowledge of the Group Insurance Scheme and being able to assist with enquiries and administration work in the Office Manager’s absence. Deputising for the Office Manager when required.
* Maintenance/monitoring of social media accounts as and when required.
* Hospitality and reception duties as and when required.
* General office housekeeping under direction of the Office Manager.
* Occasional participation in external events and hospitality which may require overnight stays and working additional hours.
* Administration of matters relating to Essex Federation Holiday Home, including monitoring requests for booking, sending confirmation, monitoring payments, ensuring cleaner is booked as directed by the Office Manager.
* Upkeep of existing website to include all members offers, news, insurance details etc.
* Preparing information packs for new recruits and transferees.
* Administration of the office Lottery.
Please note that these duties and responsibilities are not exhaustive and may be changed from time to time in line with the reasonable requirements of the Police Federation and as directed by the line manager, on behalf of the Head of Department.
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
Skills, Knowledge and Expertise
The post holder will deal with matters of a delicate and confidential nature. Therefore, discretion, tact and diplomacy are essential. The post holder will be required to work with minimal supervision.
A policing background would be advantageous.
Benefits
We offer multiple benefits to our employees including: competitive salary, enhanced pension contribution, enhanced leave, employee assistance program, free onsite parking, 26 days holiday (increasing with length of service), support for continuous professional development, employee discounts and more ...
#J-18808-Ljbffr