Receptionist and Office Administrator Weymouth Salary dependent on experience Our well-established client is looking for a Receptionist and Office Administration to join their busy Law Firm based at their Weymouth office. Overall purpose: To ensure the smooth running of a professional and effective switchboard (firmwide) and reception area, organise refreshments for events and meetings at the Weymouth office, help the marketing department run events at the Weymouth office, and provide administrative support to the Weymouth office staff. Main Duties: Client Care · To provide a high level of personal and professional service at all times. · To maintain a strong focus on delivering high quality client care by responding to enquiries with patience and professionalism. · To ensure all calls are answered promptly and directed to the appropriate person, while accurately emailing detailed messages. · To help maintain a clean, tidy and organised reception area. · To check the phone system for overnight messages, ensuring they are passed to the relevant person promptly. · To check for unanswered calls. · To ensure reception is continuously attended to. · To assist with the efficient and timely opening of post and date stamping. · To ensure all cheques and hand delivered post are logged before handing to the correct department. · To process the franking of post, as required. · To assist with organising refreshments for partners, clients and staff meetings, as required. Administrative · To assist with administrative duties needed within the office · To assist with opening and closing of files ensuring all matters are fully reconciled · To assist with photocopying and scanning when required · To produce typing in a timely, accurate and efficient manner · To be fully conversant and proficient with the firm ’ s IT and database systems and to be confident and accurate in their correct usage · To assist with marketing activities and events, as required. Personal · To keep confidential all client information · To be positive and helpful with colleagues, clients and professional contacts of the firm · To assist other departments and colleagues within the firm as requested · To adhere to and familiarise yourself with the firm ’ s values and policies. · To provide a high level of personal and professional service at all times Other Duties · To include other reasonable duties and tasks which are part of, and incidental to, this type of work