About International Beverage
International Beverage is a dynamic global drinks business. Established in 2006 as the international arm of ThaiBev, we specialise in developing distinctive, premium international brands for global growth, with a portfolio that is led by a range of high-quality, award-winning Scotch whiskies.
These high-quality brands include Old Pulteney and Speyburn single malt Scotch whiskies, Hankey Bannister blended Scotch whisky, Caorunn Gin, Phraya Rum, Larsen Cognac, The Reid Vodka, Cardrona Whisky and Chang Beer.
We take great pride in being recognised as a Great Place to Work and we’re not just crafting exceptional beverages; The Corporate Services Assistant will provide comprehensive executive and administrative support to the Managing Director and the leadership team. This role supports the monthly Business Operational meetings and plays a critical role in ensuring smooth operations at the executive level. The Corporate Services Assistant will lead on legal matters to ensure compliance with regulations.
Executive Assistant
Complete a broad variety of administrative tasks for the Managing Director including management of appointments, travel, expenses and diary management, ensuring the Managing Director’s schedule is followed and respected.
Prepare travel arrangements, complete visa applications and all other arrangements necessary for the Leadership team.
Support the Leadership Team with monthly reporting for BOP meetings, arranging meetings, co-ordinating presentations, capturing actions and ensuring follow up each month.
Liaise with International Spirits executive assistants and key contacts in other business units to support with all arrangements of meetings and visits.
Manage all corporate accounts and invoices for corporate memberships.
Raise and monitor Purchase Orders and report on the executive cost centre on a monthly basis, tracking spend versus budget.
Will be required to support with other ad-hoc tasks and projects that may be deemed necessary.
Manage and own your professional development in order to achieve your work objectives and your career and personal goals.
Legal Co-ordinator
Ownership of the legal Ops Navigator tool to Implement new legal framework, developing new processes and procedures that better manage risks across the business.
Assist with the preparation, review, signing and filing of legal documents for the Leadership Team.
Maintain the Contracts Database for all legal agreements pertaining to the Leadership Team.
Manage the legal Trademark database, liaising with the external advisor and the commercial team to ensure Trademarks are compliant and kept up to date.
Co-ordinate communications between the external legal advisors and internal departments as required.
Lead the GDPR working Group, ensuring compliance with data protection regulations through the completion of the annual audit and action plan. Ensure processes and policies are kept up to date and adhered to.
Co-ordinate the central admin process and database for Scottish Enterprise funding.
Support the business with the application process including liaising with Account Manager at SE and the claims process.
Proficient across all Microsoft Office applications including Copilot and other AI tools.
35 days holiday
~ Attractive pension
~ Health Cash Plan
~ Life Assurance
~ Product allowance and staff discount
~ Hybrid working
~ Why International Beverage
At International Beverage, we take pride in fostering a workplace culture that goes beyond the ordinary. Our commitment to employee well-being is reflected through our Employee Assistance Program (EAP), providing comprehensive support for personal and professional challenges. Enjoy the convenience of free parking and take advantage of our cycle-to-work scheme, encouraging a healthy and sustainable commute. At the heart of our corporate social responsibility, engage in meaningful charity and volunteering activities, contributing to the communities we serve. Become a brand ambassador through our exciting programme, offering opportunities to travel and participate in exclusive events. Join us at International Beverage, where every day is an opportunity to make a difference, and our brand events exemplify why it's truly great to work with us.
We prioritise diversity, inclusion, and respect. We believe in keeping it simple: diversity is our strength, inclusion is our culture and, respect is our foundation.