Are you a detail-driven finance professional who loves keeping things organised, accurate, and on track, but also wants to be part of something bigger?
At Ecology by Design, we're not just building a business, we're helping shape a more sustainable future.
We're looking for a Finance Assistant / Administrator to bring precision, energy, and initiative to our growing team. If you're ready to make a genuine impact in a flexible, supportive environment where your ideas matter, we'd love to hear from you.
You'll play a key role in keeping our finances running smoothly, working closely with our operations manager and external accountant to manage invoicing, credit control, and financial accuracy. This is a hands-on opportunity to make a real impact in a fast-growing business, with the chance to grow alongside us and help shape the future of our operations.
There's also scope for this role to develop into a full-time position for the right person. We're looking for someone who can bring flexibility and initiative, with potential to take on broader responsibilities in recruitment, admin support, and PA duties.
The Role at a Glance:
Finance Assistant/ Administrator
Chalgrove, Oxfordshire - Hybrid
£26,000 - £30,000 DOE (Pro Rata)
Plus Benefits Including Generous Pension, Bonus Scheme, Professional Memberships, Unlimited Annual Leave and more…
Full or Part Time - Details can be discussed during the interview stage.
Company: Ecology by Design is an independent ecology consultancy that provides expert, pragmatic and cost-effective ecology surveys, advice and solutions to clients across the UK.
'Great Place to Work' accredited and 2024 Nominees.
Pedigree: All our ecologists are members of the Chartered Institute of Ecology and Environmental Management and work to the Institute's Code of Professional Conduct, British Standard BS42020 and best practice guidelines. The experience across our team is second to none.
Your Skills / Background: Finance Admin, Credit Control, Accounting Software, Financial Controls, Financial Reporting, Xero.
About us:
Ecology by Design was setup in January 2015 and we have had consistent growth ever since. We provide ecology consultancy services to a wide range of clients across the UK with the majority of our projects across the Home Counties, South and Midlands. We pride ourselves in technical excellence and providing an innovative, pragmatic, client-friendly service.
The candidate will work closely alongside our operations manager and external accountant in an important finance function, streamlining our invoicing and credit control process and must have a good attention to detail. The right person will be excited to be joining a rapidly growing business with the potential to grow with the business and help shape it.
Join us in our mission to create a sustainable future for all.
The Finance Assistant/ Administrator Opportunity:
This is a fantastic opportunity to work at the heart of our finance function, collaborating closely with our Operations Manager and external accountant to streamline invoicing and credit control processes.
We're looking for someone with sharp attention to detail and a passion for getting things right. The ideal candidate will be energised by the chance to join a fast-growing company, with real potential to grow alongside us and play a hands-on role in shaping our future.
We love to bring out the best in people and the scope of this position is flexible and will give the right candidate an opportunity to excel in their administrative role or could lead to roles in finance, marketing or even ecology if that is of personal interest to the candidate.
You must live within commuting distance to Chalgrove, Oxfordshire or be willing to relocate. However, many of our staff mix working from home and the office on a flexible basis.
Key Responsibilities:
• Credit control of aged receivables (key part of role)
• Invoicing clients through Xero software
• Liaison with external accountant on automated payment of account payables
• Aiding external accountant with processing of expenses
• Occasional administrative and logistic support for the team
About you:
Essential:
• Exceptionally organised with a sharp eye for detail
• Skilled at multitasking and managing multiple priorities under pressure
• Strong team player with excellent communication and collaboration abilities
• Proficient in Microsoft Office (Word, Excel, Outlook) and quick to learn new systems
• Friendly, adaptable, and fast learner with a focus on delivering high-quality, timely results
Desirable:
• AAT training is advantageous, but experience in a Finance team will be more important.
• Experience of using Xero accounts program or willingness to learn.
What's on offer:
• Apple computer and iPhone
• Competitive salary
• Professional memberships paid for
• Unlimited in-house training and external training budget
• Colleague awarded bonus scheme
• Generous pension
• Unlimited annual leave and flexible approach to work time, balancing a healthy work life balance
New perks are added frequently, reflecting being part of an exciting and innovative young business.
If you're ready to take the next step in your finance career and want to be part of a forward-thinking, supportive, and ambitious team making a real difference in the environmental sector, we'd love to hear from you. Bring your attention to detail, enthusiasm, and drive and help us shape the financial foundations of our growing business.
Apply today for a fast-track route to the Director and take your place in building a more sustainable future with Ecology by Design.
Your Previous Experience / Background Might Include:
Finance Admin, Accounting Assistant, Finance Clerk, Accounts Payable Assistant, Accounts Receivable Assistant, Junior Financial Analyst, Billing Assistant, Bookkeeping Assistant, Accounts Assistant, Financial Controller
Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.
If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.
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