Job Opportunity: Timetabling Coordinator
Location: Nottingham City Libraries
Department: Communities, Environment & Resident Services – Culture and Libraries
Salary: Grade D £26,824 - £27,694 per annum (pro-rata for part-time)
Contract Type: Hybrid (Work-based & remote working)
Hours: Part-time (pro rata), including early mornings and some Saturdays.
Closing date: 4th October 2025
About the Role
Are you a highly organised individual with a knack for scheduling and coordination? Nottingham City Libraries are seeking a proactive and detail-oriented Timetabling Coordinator to ensure our libraries are fully staffed and running smoothly.
In this pivotal role, you’ll be responsible for managing the timetables of front-line staff across our library network. You’ll work closely with Customer Service Managers, the Volunteer Coordinator, and other stakeholders to plan for scheduled leave, respond to unplanned absences, and ensure adequate staffing for events, training, and peak periods.
Key Responsibilities
1. Lead the scheduling of permanent and casual staff across all library sites.
2. Manage absence reporting systems and provide swift cover solutions.
3. Collaborate with the Volunteer Coordinator to maintain volunteer timetables.
4. Provide Saturday cover on a rota basis to manage absence calls.
5. Communicate effectively with staff and managers about timetable changes.
6. Support volunteer recruitment and onboarding.
7. Supervise and identify training needs for staff and volunteers.
8. Ensure compliance with data protection, equality, and health & safety policies.
What We’re Looking For
9. Strong IT skills, especially in Microsoft Excel and database management.
10. Excellent communication and organisational abilities.
11. Ability to work independently and manage competing priorities.
12. A collaborative, flexible, and professional approach.
13. Commitment to delivering an outstanding public library service.
14. Willingness to work early mornings, Saturdays, and across various locations.
Why Join Us?
15. Be part of a service that makes a real difference in the community.
16. Work in a supportive, inclusive, and forward-thinking environment.
17. Enjoy a hybrid working model with flexibility and autonomy.
Job Description and Specifications can be found
At Nottingham City Council we believe that work is what you do, not where you do it. We offer different working arrangements, depending on the role, including hybrid working. Further information on Worker Types and what these mean in terms of how and where you work can be found on the for applicants page.
For informal enquiries, please contact Darren Smith, Customer Service Manager, by email at
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