Administrator - Office Supervisor and Commander`s Assistant
Join to apply for the Administrator - Office Supervisor and Commander`s Assistant role at Mitie Cleaning & Hygiene Services
Administrator - Office Supervisor and Commander`s Assistant
5 days ago Be among the first 25 applicants
Join to apply for the Administrator - Office Supervisor and Commander`s Assistant role at Mitie Cleaning & Hygiene Services
Better places, thriving communities.
Better places, thriving communities.
Job Title: Administrator - Officer Supervisor and Commander`s Assistant
Salary: £27,898.64 per annum
Contract Type: Permanent, Full Time
Hours: 37.5 hours per week
Shift Pattern: 07.30 to 16.30- Monday to Thursday and 07.30 to 16.00 on Friday only
Location: HMS Sultan, Napier House, Military Road, Gosport, Hampshire, England, PO12 3BY
Administration - Office Services Supervisor and Commander`s Assistant
An opportunity to join an experienced, versatile team, delivering first class computer-based administration services to our world class Armed Forces personnel.
Position Overview
We are looking for a full-time, versatile, and enthusiastic individual to provide secretarial and administrative support to HMS Sultan's Executive Officer in a role commonly known as the Commander's Assistant, and to supervise related Administrators.
Additional Information For Internal Applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.
Main Responsibilities
The main responsibilities of the role include planning and coordinating programmes, which encompasses creating daily plans, routines, and organising visits. The role also involves maintaining and managing an accurate diary while liaising with both internal and external agencies to prevent scheduling conflicts and ensure business needs are effectively met. The successful candidate will be responsible for producing agendas and minutes, as well as organising and attending meetings. Providing and facilitating briefing material is another key duty, alongside managing routine correspondence through appropriate media channels. Acting as the point of contact for all visitors is essential, which includes arranging their entry into the establishment and escorting them as needed. The role requires line management and supervision of office services personnel. It is also vital to ensure that all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations. Additionally, the role may require carrying out other reasonable tasks, which could include providing cover for staff and undertaking other building management and access control duties.
What We Are Looking For
We are looking for a reliable, trustworthy, competent, and physically fit individual who can work both independently and as part of a team. The ideal candidate will be confident, self-motivated, and capable of using their own initiative, while being highly responsive to both company and customer needs. They should be proactive, consistent, and able to adapt quickly to the varying demands of the business. The role requires someone with administration and supervisory experience, strong organisational and motivational skills, and a high degree of integrity. A working knowledge of Health and Safety requirements is essential, as is a flexible approach to accommodate changing requirements and priorities. Excellent customer-facing skills and the ability to develop strong working relationships are important. The candidate must also be proficient in the use of workplace IT at a level appropriate to the role and possess Maths and English qualifications to a GCSE standard.
Additional Information
MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.
Proof Of Right To Work In UK Essential.
The Contract operates a 37.5 hour working week requiring an element of flexible output during the overarching service hours of 0730 and 1630 Mon to Thu and to 1600 on Fri only.
About The Company
Required to wear approved company work wear.
Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.
We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities. Mitie has a comprehensive and practical approach to achieving net zero carbon. A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more. A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim. There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.
Additional Information For Internal Applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .
Since 1987, Mitie’s 72,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team.
Together our diversity makes us stronger.
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