Job Duties
Provides support services to clinical staff in the Mental Health Department, including administrative and clerical services.
Enters relevant data into the Electronic Health Record (EHR), Correctional Offender Information System (CORIS), and other databases to track inmate mental health status, appointments, and related clinical information.
Schedules clinical appointments in the EHR and maintains appointment-related documentation.
Files documentation in inmate medical records, prepares charts for clinical and psychiatric appointments when needed, and ensures required documentation is available for providers.
Prepares Master Pass Lists and enters information into CORIS and/or the EHR for clinical appointments.
Prepares copies of relevant documentation and inmate medical records as requested by authorized outside agencies and transmits documentation in accordance with department procedures.
May assist with special projects or program-related assignments.
Provides back-up clerical support to the medical unit as needed.
This is a wage position limited to working no more than 1,500 hours per agency during the 12 month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.
Minimum Qualifications
Demonstrated ability to research and analyze data in order to reach logical conclusions and prepare routine reports
Experience providing customer service and administrative support to include word processing, filing, and other related duties in a professional office setting
Additional Considerations
Demonstrated ability to read and interpret legal documents and release/discharge documents
Administrative experience in a healthcare, criminal justice, court, or law office setting
Working knowledge of medical terminology and experience with medical records
Demonstrated ability to set up and maintain automated and manual filing systems
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services
Contact Information
Name: James Ritchie
Phone: 804-588-2356
Email: Applications submitted via email will not be accepted
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.