Executive Assistant – Ross Hall Hospital (Glasgow)
Position: 15 hours per week, permanent. Salary: Competitive, based on experience, training and qualifications.
Overview
Ross Hall Hospital is part of Circle Health Group, Britains leading provider of independent healthcare. We are looking for an Executive Assistant to join the Senior Management Team.
Duties (Responsibilities)
* Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
* Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
* Prepare high‑quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent format.
* Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
* Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
* Track and follow up on action points to ensure completion and accountability.
* Oversee accurate and up‑to‑date maintenance of consultant practising privileges documentation in line with CHG policies.
* Serve as first point of contact for complaint handling, ensuring all complaints are acknowledged, investigated, and managed in line with CHG’s Complaints Policy.
* Manage travel arrangements for the SMT, including booking transport, accommodation, and meeting venues.
Qualifications
* Proven experience as an Executive Assistant or senior‑level administrative support within a fast‑paced environment.
* Excellent organisational and time‑management skills with ability to prioritise and manage multiple tasks.
* Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* High level of discretion, professionalism, and attention to detail.
* Confidence working with senior leaders, consultants, and multidisciplinary teams.
* Experience within a healthcare, hospital, or regulated environment.
* Knowledge of medical terminology or governance processes (e.g., MAC, clinical complaints).
* Familiarity with consultant database systems.
* Event coordination and minute‑taking experience in formal meeting settings.
* Experience required but not essential; system and process training will be provided.
Salary & Benefits
Circle Health Group offers competitive starting salaries and a wide range of employee benefits, including:
* 25 days holiday per year + bank holidays, increasing to 30 days with service
* Private Pension Scheme
* Private Healthcare Scheme covering pre‑existing medical conditions
* Friends & Family Hospital Discounts
* Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
* Non‑contributory life insurance
* Staff engagement hub with discounts and rewards
* Support resources for wellbeing
* Employee recognition programmes
* Industry‑leading training and development opportunities
…and much more!
Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative, at the core of our purpose and culture.
To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy
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