Administrative Coordinator
Location: Chichester
Contract Duration: 2 years
Start Date: January - February
Working Hours:
* Full-time, 35 hours per week (8:00am - 4:00pm, 1-hour break)
* Some work-from-home flexibility
Pay rate: 14.29 - 14.84
Role Purpose
We are looking for a dependable and highly organised Administrative Coordinator to manage all administrative activities at our UK site and act as a key communication link with our headquarters in China. This role is essential in ensuring the smooth daily operation of the office, coordinating payroll processes, and supporting a small local team with administrative requirements.
Key Responsibilities
Administrative & Office Management
* Oversee all administrative tasks for the UK operation.
* Maintain office supplies and manage procurement of materials, consumables, and equipment.
* Ensure timely and accurate completion of required reports.
* Monitor and record local expenses.
Payroll & HR Administration
* Prepare and coordinate payroll-related documentation.
* Gather staff working hours weekly and monthly and submit them to HR and the company lawyer for final payroll processing.
* Support the setup of administrative procedures relating to the opening of a UK branch in London.
Communication & Coordination
* Act as the primary liaison between the UK site and the headquarters in China.
* Maintain clear and consistent communication with staff, engineers, management, HR, and legal teams via email.
Operational Support
* Liaise with suppliers, including sourcing materials such as metals when required.
* Coordinate with legal professionals as needed to support administrative workflows.
Reporting Structure
* Works closely with engineers and the administrative team at headquarters.
Requirements
Essential
* Proven administrative experience.
* Excellent written and spoken English.
* Strong organisational skills with the ability to multitask and prioritise.
* Confident working independently with minimal supervision.
* Based locally to Chichester.
Preferred
* Chinese language skills (advantageous but not essential).
* Experience working with international teams or in cross-cultural environments.
Adecco Group UK & Ireland is an Equal Opportunities Employer.
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