This local, busy office are looking for a Purchasing Administrator to join a small team, supporting and coordinating the company's purchasing activities.
This is a varied role, working within an interesting and exciting industry and due to this being a small organisation flexibility to multitask is essential.
Primarily, you will be managing the procurement process from order placement to delivery, ensuring all stock required by the sales team has been ordered and will be delivered in time for despatch.
Key skills for this role include strong organizational and communication abilities, proficiency in Microsoft Office and Quickbooks and excellent attention to detail.
The role also includes some non purchasing responsibilities, such as credit card consolidation, renewal of annual contracts and management of a small fleet.
The ability to problem-solve and multitask in a fast-paced environment is also essential.
As this is a small organisation you must also have a flexible attitude and help out in other areas when required.
Key responsibilities include
* Ordering goods and ensuring timely delivery of goods
* raising purchase orders
* Managing and building relationships with suppliers (approximately 60) and negotiating prices, including finding new suppliers
* monitoring of stock levels and helping with stock take
* Liaise with internal departments, such as production and stores, to ensure materials are procured efficiently to meet business needs.
* Investigate and resolve any discrepancies or issues with deliveries or orders.
* Create and update supplier information on the systems
* Entering all Purchase Orders, Invoices and Payments onto QuickBooks
* Accepting and unboxing deliveries
* Monitoring and chasing deliveries, advising the team of delivery dates.
* Monitor backorder items regularly
* Matching all paperwork – Delivery note, Invoice and P/O
* Logging and Tracking Returns
* Ensuring any price changes are communicated to the team
* Paying Suppliers within credit terms at the end of the month
* Paying any Bills and charges monthly that arise
* Requesting Monthly Statements from Suppliers
* Managing the Aged Debt Report
* Ensuring the Credit cards have available funds
* Consolidating the credit cards and ensuring all transactions are logged on QB
* Ensuring the bank statements are correct and all transactions are logged on QB
* Renewing all business contracts as they arise, alarms, phones etc.
* Fleet Management and Maintenance ( booking MOT’s, Repairs and Services)
* Ensuring the business is ready for each VAT Quarter
* Assisting with end of year company accounts
Hours of work are 9am to 3pm, though these hours can be slightly flexible.
This is a very nice opportunity to join a friendly team.
Immediate vacancy