At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project. Our values shape the way we consult, and define the people we want to join us on our journey, they are: Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Always do the right thing Create opportunity - For our people to excel You’ll be responsible for: Acting as a point of contact for employees to assist with issues with raising, submitting, and processing expense claims, and monitoring compliance in line with the expense policy. Providing Oracle maintenance support - liaising with the Oracle team to support expenses issues generally, enhancements, and changing business needs. Providing ad-hoc reports as requested by finance/project managers and stakeholders. Auditing employees’ expenses in Oracle in line with the Mace consult credit card and expense policies, and within the timeframes set in the expenses calendar. Generation of the payment run files for each business unit for accounts payable to facilitate 2 payment runs per month. Identify and manage errors arising from payment run files, which may involve liaising with employees, AP, finance and Oracle IT team. Producing a half-yearly calendar detailing expenses deadlines and payment runs (in conjunction with AP), publishing the dates on InfoMace for employees’ reference. Being familiar with expense policy to ensure auditing is carried out efficiently, and recommendations on policy updates gained from the auditing process. Reviewing and updating regularly the expenses page on Infomace. Updating expenses FAQs based on regular queries from employees for distribution or publishing. Notifying the Treasury team of any queries received relating to new and existing credit cards. You’ll need to have: You have a proven background in administration ideally in a similar environment. You are proficient in Microsoft suite/software and have excellent communication skills. Knowledge of Oracle is beneficial to this role. You’ll also have: The ability to communicate with all Finance Managers within Mace consult. Experience working within a demanding Finance sector. Excellent numeracy skills and competent in the use of finance systems. Good organisational skills and ability to deal with a high volume of transactions. Able to work under self-direction and able to prioritise. Able to work under pressure and adhere to deadlines. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. LI-On-site