About Gilson Gray
Gilson Gray's Facilities team is part of Gilson Gray's continuingly growing organisation. Gilson Gray LLP is a comprehensive law firm, offering expert legal, property and financial services. We support clients throughout their entire lifetime.
Based in Edinburgh, Glasgow, Aberdeen, Dundee, Forfar, North Berwick, Lincoln and London we focus on ensuring we provide the highest level of advice and on-going service to our clients. We are ambitious and have significantly grown the team over the course of the last year. We pride ourselves in looking after our clients personally and providing the upmost standard of service.
This role will be based in our Glasgow office.
Our Team
We are looking to hire a highly driven Facilities Support Assistant to join our successful Facilities Department in Glasgow.
We are an enthusiastic team that support each other in order to achieve a great working environment. We value each other's expertise and opinion and pride ourselves in offering an inclusive, enjoyable and motivating place to work.
The Role
An administrative and operational support role that helps keep Gilson Gray's building, equipment, and workspaces running smoothly.
Core Responsibilities:
As a Facilities Support Assistant at Gilson Gray you'll be responsible for:
* General Support: Assisting with day-to-day facilities operations, taking responsibility for the Glasgow office with support from the Facilities Manager.
* Maintenance Coordination: Logging repair requests, scheduling maintenance, and following up with contractors or service providers.
* Office Services: Handling mail (in-house and external), deliveries and office supplies. Setting up meeting rooms / common spaces and maintaining the office presentation to a high standard.
* Health & Safety: Supporting compliance by conducting checks (first aid kits, emergency exits, etc.) and reporting hazards.
* Record Keeping: Maintaining logs and spreadsheets.
* Customer Service: Being the point of contact for staff when they need help with facilities-related issues, including administrative tasks such as photocopying.
* Reception: Covering reception when needed (including lunch time or holidays), providing an excellent service to our clients and answering calls in a prompt, professional manner, ensuring messages are correctly communicated to the appropriate individual.
* Any ad hoc duties.
Required Skills:
* Good organisational skills and ability to multitask.
* Reliable judgment to ensure the workplace remains safe, functional, and comfortable for employees.
* Proactive approach with the ability to anticipate requirements and issues.
* Ability to act on own initiative and be able to operate with little supervision.
* Strong communication and teamwork skills.
* Basic knowledge of building systems.
* Problem-solving skills and attention to detail.
* Our ideal candidate would also have previous experience in a professional reception/front of house setting.
Benefits
* A competitive salary with annual review and potential bonus award depending upon performance.
* 32 days holiday a year (includes bank holidays).
* Birthday day off.
* 3 x Death in Service benefits.
* Membership of an occupational pension scheme.
* Wellbeing initiatives and opportunity to access online Health Provider.
This is an exciting time to join us. Think this is for you?
Get in touch for a confidential chat about how you can become part of the team at
Job Types: Full-time, Permanent
Benefits:
* Company events
* Company pension
* Enhanced maternity leave
Work authorisation:
* United Kingdom (required)
Work Location: In person