We are currently seeking a motivated and organised HR & Training Administrator to join our HR team.The HR & Training Administrator will play a key role in supporting the HR function by delivering high-quality administrative support across all aspects of HR operations and training coordination. You’ll be instrumental in maintaining employee records, ensuring training compliance, and supporting a variety of HR initiatives, while gaining valuable, hands-on experience. Key Responsibilities HR Administration * Maintain accurate and up-to-date employee records, both hardcopy and electronic, supporting the move toward a paperless HR system. * Manage the HR inbox, responding to routine enquiries and redirecting as appropriate in a professional and timely manner. * Support the onboarding process for new starters, including documentation, welcome packs, and induction coordination. * Arrange cards/gifts for staff occasions (birthdays, milestones, leavers) to contribute to employee engagement initiatives. * Assist in preparing HR documents, reports, and correspondence as required. * Provide administrative support for HR projects (e.g. wellbeing programmes, diversity initiatives, HR system rollouts). * Assist in planning and organising staff events, including logistical coordination. * Support the HR team with day-to-day administrative tasks and ad hoc projects. * Maintain confidentiality and professionalism in handling employee information. Training Coordination * Schedule and coordinate mandatory and role-specific training (e.g. CSCS, SMSTS, First Aid, Asbestos Awareness, Working at Height). * Liaise with external training providers for bookings, renewals, and site-based sessions. * Maintain a live training matrix to ensure all certifications are current and compliant. * Monitor training expiry dates and send reminders to staff and line managers. * Ensure compliance with industry training standards and internal requirements. Person Specification Knowledge & Experience * Previous experience in an administrative role (preferably within HR or a similar field). * Strong organisational and time management skills. * Excellent communication and customer service abilities. * Proficiency in Microsoft Office (Word, Excel, Outlook). * Discretion and professionalism when handling sensitive information. * Strong attention to detail and problem-solving skills. * Ability to multitask and work in a fast-paced environment. Qualities & Behaviours * High level of confidentiality, reliability, and integrity. * Strong organisational skills with excellent attention to detail. * Comfortable working with senior staff and external stakeholders. * Clear verbal and written communication skills. * Friendly and approachable, with a passion for supporting others. * Willingness to take initiative and ownership of responsibilities. * Flexible and proactive approach to work. * Ability to prioritise and manage workload independently. In return, we provide a competitive salary and benefits package. Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units—Construction, Facades & Cladding, Planned Works, and Land Development—we deliver bespoke solutions for clients and communities. As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive. Join our team and be part of something exceptional at Guildmore