We are currently seeking a motivated and organised HR & Training Administrator to join our HR team. The HR & Training Administrator will play a key role in supporting the HR function by delivering high-quality administrative support across all aspects of HR operations and training coordination. You’ll be instrumental in maintaining employee records, ensuring training compliance, and supporting a variety of HR initiatives, while gaining valuable, hands-on experience. This is an excellent entry-level opportunity for a motivated and organised individual who is looking to build a career in HR and learning & development. Key ResponsibilitiesHR Administration * Employee Records: Maintain accurate and up-to-date employee records, both hardcopy and electronic, supporting the move toward a paperless HR system. * HR Inbox Management: Manage the HR inbox, responding to routine enquiries and redirecting as appropriate in a professional and timely manner. * Onboarding: Support the onboarding process for new starters, including documentation, welcome packs, and induction coordination. * Employee Engagement: Arrange cards/gifts for staff occasions (birthdays, milestones, leavers) to contribute to employee engagement initiatives. * HR Documentation: Assist in preparing HR documents, reports, and correspondence as required. * HR Projects: Provide administrative support for HR projects (e.g., wellbeing programmes, diversity initiatives, HR system rollouts). * Staff Events: Assist in planning and organising staff events, including logistical coordination. * Day-to-Day Support: Support the HR team with day-to-day administrative tasks and ad-hoc projects. * Confidentiality: Maintain confidentiality and professionalism in handling employee information. Training Coordination * Training Schedule: Schedule and coordinate mandatory and role-specific training (e.g., CSCS, SMSTS, First Aid, Asbestos Awareness, Working at Height). * External Providers: Liaise with external training providers for bookings, renewals, and site-based sessions. * Training Matrix: Maintain a live training matrix to ensure all certifications are current and compliant. * Expiry Monitoring: Monitor training expiry dates and send reminders to staff and line managers. * Compliance: Ensure compliance with industry training standards and internal requirements. Person SpecificationKnowledge & Experience * Experience: Previous experience in an administrative role (preferably within HR or a similar field). * Skills: Strong organisational and time management skills. * Communication: Excellent communication and customer service abilities. * Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook). * Professionalism: Discretion and professionalism when handling sensitive information. * Attention to Detail: Strong attention to detail and problem-solving skills. * Multitasking: Ability to multitask and work in a fast-paced environment. Qualities & Behaviours * Confidentiality: High level of confidentiality, reliability, and integrity. * Organisational Skills: Strong organisational skills with excellent attention to detail. * Collaboration: Comfortable working with senior staff and external stakeholders. * Communication: Clear verbal and written communication skills. * Approachability: Friendly and approachable, with a passion for supporting others. * Initiative: Willingness to take initiative and ownership of responsibilities. * Flexibility: Flexible and proactive approach to work. * Prioritisation: Ability to prioritise and manage workload independently. What We Offer Competitive Salary and benefits package. Supportive, family-owned company culture. Opportunities for growth and professional development. Founded in 1988, Guildmore is a family-owned business dedicated to fostering a supportive workplace where growth and well-being take centre stage. With four specialised units—Construction, Facades & Cladding, Planned Works, and Land Development—we deliver bespoke solutions for clients and communities. As an Equal Opportunities Employer, we are committed to inclusivity and ensuring that everyone can thrive