Facilities and Health & Safety Administrator
Join to apply for the Facilities and Health & Safety Administrator role at Thorntons Law LLP
Facilities and Health & Safety Administrator
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Join to apply for the Facilities and Health & Safety Administrator role at Thorntons Law LLP
Facilities and Health & Safety Administrator (Fixed Term Contract 6-months)
Dundee
At Thorntons Law, every moment matters. Join our Estates and Office Services team as a Facilities and Health & Safety Administrator and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.
That’s because we’ve created a different kind of law firm. Here, you’ll build relationships with clients and colleagues that really last. You’ll help shape what happens now, and what comes next. And we’ll support and encourage you to be the best you can be.
This is what life at Thorntons is all about. And this is your moment to be part of it.
About the role
Are you someone who thrives on getting things organised, solving problems, and keeping everything running smoothly behind the scenes? If you’ve got a “can-do” attitude, enjoy variety in your day, and love being the go-to person for getting things done—this could be the perfect role for you.
It’s about:
* Day-to-day Operations – processing paperwork and invoices, managing incoming mail, and ensuring everything is accurately recorded and securely filed.
* Supplier & Helpdesk Support – checking invoices against orders, tracking maintenance issues through our helpdesk system, and ensuring suppliers have the correct documentation.
* Facilities Support – helping with health & safety tasks, risk assessments, and equipment checks, while keeping accurate records and logs.
* Communication & Coordination – liaising with colleagues across the business, sharing clear updates, and helping to ensure the smooth running of the office environment.
What you’ll need
* Highly organised with great time management and attention to detail.
* A strong communicator—clear, confident, and able to work well with people at all levels.
* Tech-savvy with a good working knowledge of Microsoft Office.
* Flexible and proactive—you’re always ready to pitch in and adapt to changing priorities.
* Safety-conscious, ideally with some knowledge of health and safety or willingness to learn.
* Some previous knowledge of Health and Safety is preferred but not essential.
What we offer
We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:
* 39 Days Annual Leave (includes 5 fixed public holidays)
* Contributory Pension Scheme with salary exchange
* Private Medical Insurance
* Critical Illness Cover
* Income Protection Cover
* Group Life Assurance
* Exceptional maternity, paternity, partner and adoption leave packages
* Health care cash plan to support everyday health expenses
* Free Legal fees for moving home and life planning
* Cycle to Work Scheme
* Retail Discounts
* Hybrid Working
Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.
Belonging
At Thorntons, we embrace diversity and are committed to creating a welcoming and inclusive workplace where everyone can thrive.
As a Disability Confident employer, we want to ensure that everyone has a positive experience when applying to join us. If you have a disability or are neurodivergent and need any adjustments during the recruitment process, just let us know — we’ll do everything we can to support you.
We work flexibly to meet the needs of our clients and our people. While not every role is the same, most offer a hybrid working pattern. We’ll work with you to agree the right arrangement that supports you, the role, and our clients.
Make the moment matter
If you’re looking for a career with a different kind of law firm, this is the moment to find out more - and apply.
Choosing the right company is about more than just the work—it’s about the people, the culture, and the opportunities to grow. At Thorntons Law, we’ve built something different. We’re one of Scotland’s largest and most respected full-service legal firms, but more importantly, we’re a firm that invests in you—your development, your ambitions, and your future.
All you need to do is apply by 29th June and we’ll be in touch.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Law Practice
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