Job Summary
We have a great opportunity within our in‑house Recruitment Teams. The Recruitment Assistant will work as part of the Recruitment Team and wider Peoples Service Team, providing administrative support to Agenda for Change recruitment processes across the organisation. You will play a vital role in recruiting, engaging, and onboarding the best candidates for various roles across the Trust in the healthcare sector.
Main Duties
* Administers the Recruitment process using the TRAC Recruitment Management system for all Agenda for Change staff groups.
* Handles employee vacancy creation to onboarding, ensuring accurate documentation and that all pre‑employment standards are met.
* Manages inbound phone and e‑mail inquiries, providing timely, professional, customer‑focused service.
* Provides administrative and advisory support throughout the recruitment cycle.
* Maintains the green dashboard within TRAC each day and ensures the Recruitment Team delivers a high‑quality service to managers, staff and applicants.
* Runs reference requests, records Right to Work checks in ESR and reviews applicant files.
* Participates in learning and development, including employment law seminars, internal/external training and mandatory training policy compliance.
* Supports Recruitment Officers and attends performance development reviews and audit activities; recommends improvements to recruitment procedures.
* Works in a flexible, part‑time schedule and may work hybrid once training is complete.
About Us
Choose Well – Choose WWL. Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust provides acute hospital and community services to the people of the Wigan Borough and surrounding area. We are committed to placing the patient at the heart of everything we do and to living our values of kindness, respect, and teamwork. At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Job Details
Date posted: 28 October 2025
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,937 – £26,598 a year pro rata, per annum
Contract: Permanent
Working pattern: Part‑time, Flexible working
Reference number: 302-25-7561765CPR
Job location: Buckingham Row, Brick Kiln Lane, Wigan, WN1 1XX
Person Specification
Essential Qualifications
* GCSE level in Maths and English grade C or above or equivalent
Desirable Qualifications
* Customer care or business administration NVQ Level 3
Essential Experience
* Administrative experience
* Experience working in a pressured environment with tight deadlines and changing priorities
* Experience with office procedures and equipment
Desirable Experience
* Experience working within Recruitment
Essential Skills
* Good interpersonal skills with a range of health service professionals
* Accurate data entry and meticulous attention to detail
* Ability to manage multiple tasks and prioritise workload to match objectives
* Good analytical and organisational skills
* Confidentiality and professional conduct at all times
Essential Knowledge
* General customer service experience and teamwork
* Understanding of GDPR and equality and diversity issues within recruitment
Essential Attributes
* Confident communication in English with appropriate vocabulary
* Ability to maintain confidentiality and exercise sound judgement
Disclosure and Barring Service Check: This post requires a DBS check and is subject to the Rehabilitation of Offenders Act.
COVID‑19 Vaccination: While not a condition of employment, we encourage staff to get vaccinated. If you are unvaccinated, information and assistance are available.
EEO Statement: We are an equal opportunity employer. We do not discriminate on the basis of age, disability, gender, gender identity, marital status, nationality, pregnancy, sexual orientation, race, religion, or the protected characteristics under the Equality Act 2010.
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