We are seeking a highly organised and personable individual to join our team as a Personal Assistant / Office Administrator for a prominent hotel owner. The ideal candidate will possess excellent interpersonal skills, exceptional organisational abilities, and fluency in spoken and written English. This role offers an exciting opportunity to work closely with the hotel owner and contribute to the smooth operation of the office and associated tasks.
The role can be on a full time or part time basis (minimum 25 hours a week) and is based in Harrow, HA1
Responsibilities:
* Provide administrative support to the hotel owner, including managing calendars, scheduling meetings, and handling correspondence.
* Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and courtesy in all interactions.
* Coordinate travel arrangements, accommodations, and itineraries for the hotel owner, ensuring seamless logistics and timely communication.
* Maintain and organise office systems and procedures, including filing systems, document management, and office supplies inventory.
* Assist in preparing reports, presentations, and other materials as needed.
* Handle confidential information with discretion and integrity.
* Assist in coordinating special projects and events, collaborating with various departments as necessary.
* Manage communication channels, including phone calls, emails, and messages, ensuring prompt responses and efficient follow-up.
* Perform general administrative tasks, such as data entry, record keeping, and expense tracking.
* Support other team members and departments as needed, fostering a collaborative and positive work environment.
Requirements:
* Proven experience as a personal assistant, office administrator, or similar role.
* Excellent interpersonal skills, with the ability to communicate effectively and professionally with individuals at all levels.
* Exceptional organisational skills, with the ability to prioritise tasks, manage multiple projects simultaneously, and meet deadlines.
* Proficiency in spoken and written English is essential; additional language skills are a plus.
* Strong attention to detail and accuracy, with a commitment to maintaining high standards of quality and professionalism.
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
* Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
* Discretion and integrity when handling sensitive information.
* Flexibility and adaptability to changing priorities and responsibilities.
* Previous experience in the hospitality industry is preferred but not required.
Benefits:
* Competitive salary depending on experience.
* Opportunities for professional development and growth.
* Competetive staff rates and discounts
* A supportive and dynamic work environment within a reputable established organisation.
What next?
Please submit your resume and a cover letter outlining your qualifications and why you are interested in this position. Include any relevant experience and skills that demonstrate your suitability for the role. We look forward to reviewing your application!
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