Job Description
Utopian Professional Recruitment Ltd are delighted to be working with a highly regarded organisation based in Edinburgh City Centre who are looking to recruit a professional and dedicated Finance & Operations Manager on a full time, permanent basis.
This role will report to their Associate Partner and as part of their Commercial Operations Team you will be responsible for a variety of day to day financial, operations and administrative activities which are vital to both their colleagues and external clients. As a visible and key member of the team, you will join an entrepreneurial and collaborative environment that support development and wellbeing.
Key Responsibilities will include:
* Work closely with their external accountant to produce relevant and accurate information for both the management and statutory account, quarterly returns and monthly payroll
* Processing of purchase and sales ledgers
* Credit control and cash flow analysis
* Development and management of forecasting
* Various reporting for key stakeholders
* Bank and credit reconciliations
* Sales forecasting
* Accurate and timely processing of onboarding and payment for interim staff
* Lead of internal and external compliance, ensuring procedures are kept up to date with current regulations
* Highlighting and making recommendation on all forthcoming legal changes that may impact the business
* Oversee all pre-employment screenings, adhering to strict guidelines
* Submit quarterly intermediary reporting to HMRC
* Manage all company insurance and leases
* Point of contact for visitors arriving at the building
* Manage inboxes and ensure office areas are well maintained
* Boardroom management – diary, equipment etc
* Organise all repairs, maintenance, cleaning and recycling
* Ensure the smooth running of the office and the building
* Liaise with tenants within the building whilst being a point of contact for any maintenance
* Point of contact for external suppliers
* Review and negotiate on contract renewals and agreements
* Obtaining, reviewing and commenting on quotes for suppliers to ensure value for money
* Maintain strong relationships with building and facilities managers
* Fire alarm, fire safety, H&S and all other checks that are legally required
* Main contact for all the building, IT and telephony service providers
* Assist with BM with planning and execution of internal and external events
* Assist with booking travel and accommodation
* Car fleet management
To be considered, we are looking for:
* Previous experience working within an accounting or finance role
* You must enjoy variety within your role, not just finance but comfortable working within an operational role too!
* Strong commercial acumen and the ability to see the bigger picture
* Strong IT skills and experience using accounting software, Xero preferably
* Ability to build relationships and liaise with, and influence non finance colleagues
* Ideally you will have worked in a professional services environment and are comfortable working in a small, agile business
* You will have strong operational skills and a keen interest to initiate and drive operational excellence
* Naturally positive and enthusiastic
* Excellent attention to detail in a fast-paced environment
* A natural willingness to learn, approach a wide variety of tasks methodically, asking questions and providing new ideas and solutions with an openness to change and improvement
* Naturally strive to constantly improve a wide range of processes
* Confident communication style, remaining calm under pressure and exposure to working closely with key individuals and stakeholders, liaising with colleagues and suppliers
* A natural ability for using emotion and logic to communicate a persuasive vision and connect with people
* People-orientated, with demonstrable experience of collaboration and teamwork
* Prioritisation: comfortable to be able to assess a range of activities with competing priorities and be able to complete tasks in relevant timescales
* Determination: striving for excellence and acting with resilience to overcome challenges that arise.
Benefits
* Hours of Work – Monday to Friday 8.30-5.30pm
* Hybrid working is available with 3 days in the office
* Our client would consider part time working (across 5 days)
* Starting Salary will be discussed at time of application and depend upon your experience
* Pension
* Generous holiday allowance
* Private Healthcare
Next Steps
For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.
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Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.
Equal Opportunities
Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
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