Administrator
Immediate Start
Location: Dundee
Temporary ongoing
Full-time 37 hours per week Monday - Friday 9.00am to 5.00pm
Salary: £13.93 per hour
Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based in Dundee, for an Administrator to start immediately on a temporary ongoing basis.
Main Purpose of the Role:
To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultant Clinical Psychologist and all Clinical Psychologists, Trainee Clinical Psychologists and Assistant Clinical Psychologists in Clinical Neuropsychology.
Key Responsibilities:
1. Provide all administrative support to the Lead Consultant Clinical Psychologist
2. Establish and maintain effective mailing lists
3. Deal with and prioritise enquiries by phone and email
4. Organise meetings including venues, facilities and hospitality
5. Maintain a database of waiting list and waiting list times for audit and evaluation
6. Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
7. Registering and filing of all routine and confidential correspondence and upkeep of medical records
8. Input of all leave data into Scottish Standard Time System database (SSTS)
9. Maintain the Departmental filing system
10. Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
11. Update Trakcare and EMIS systems
12. Audio-typing, copy typing of routine and confidential letters, memos and reports
13. Maintain Daily Logs for Main Office Diary for Clinical staff
14. Operate a Bring Forward system for patients
15. Producing reports within tight deadlines
16. Deal with telephone and face to face enquiries
17. Provide secretarial support to Clinical staff and staff on training within the service.
18. Request Medical Records as required and liaising with Medical Records on a regular basis.
19. Typing of minutes, reports etc
20. Record and prepare draft minutes of meetings
Key Skills and Requirements:
21. Previous experience in a fast-paced admin/secretarial role
22. Proficient and accurate typing skills
23. Excellent communication, interpersonal and organisational skills
24. Competent IT skills and able to pick up new systems quickly
25. Ability to work independently with limited supervision
26. Able to demonstrate calm, confident and competent demeanour
27. Flexible, supportive team-player
To be considered for this role, please apply online now with your up-to-date CV.