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Position: Temporary Contract (with the view to becoming permanent)
Location: London, United Kingdom
Reports to: SeniorCompany Secretary
Direct Reports: N/A
Overview of the Role:
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key responsibilities:
* Board and Committee administration support includes meeting coordination, drafting agendas, maintaining meeting records and schedules, liaising across multi-jurisdictional teams in Europe and APAC, updating action logs, and collating and disseminating Board and Committee papers using Digital Board Books software.
* Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
* Maintaining Conflict of Interest logs.
* Maintaining electronic corporate records.
* Assisting with Legal Entity Reporting requirements.
* Ensuring annual confirmation statements, annual reports, accounts, and other statutory filings are undertaken within appropriate filing deadlines.
* Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required, promptly.
* Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal, including the drafting of policies and procedures when requested.
* Monitoring/managing the Company Secretarial Inbox.
* Coordinating and assisting with projects as directed on behalf of the Company Secretarial team, including research, developing recommendations, planning and task tracking.
* Providing support to the legal team from time to time on legal administrative tasks and/or projects.
* Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience and Skills Required:
* Either CGI part-qualified, or law graduate or a similar qualification.
* Prior experience as a Company Secretarial Assistant or similar within the financial services sector is preferable.
* Knowledge of the fund management industry is beneficial but not a requirement.
* A commitment to ongoing personal development, training and assuming greater responsibility over time.
* A positive, proactive approach and strong team ethic.
* Accuracy and attention to detail.
* Good organisational skills.
* Use discretion when handling confidential information.
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