Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.
Responsibilities:
* Provide general administrative support to management (below Executive level) and teams including preparing presentations
* Provide Diary management support to leader(s)
* Maintain departmental spreadsheets and/or databases, including SharePoint
* Travel: support employees in the team who are required to travel on business, including
* assisting with submitting expenses for Asset Managers
* Schedule meetings, book meeting rooms and arrange catering as required
* Arrange offsite meetings and book venue for team building events
* Coordinate and order PPE for team as requested
* Keep departmental distribution lists updated
* Raising service orders as required
* Booking taxis for external meetings and when going offshore
* Arranging printing for work packs, business cards, along with presentation materials
* Reporting invitations to external hospitality via Gifts & Entertainment disclosure tool
* Weekly review of the travel agent spreadsheet for the travel report
Experience & Qualifications:
* Experience of providing administrative support to a team and senior management.
* Experience of handling multiple tasks in a fast-paced environment.
* High level of proficiency in Microsoft Applications in particular: Word; Excel and PowerPoint
* Communication and interpersonal skills are critical to this role as the incumbent must be able to engage with internal and external stakeholders at the highest level.