We have an exciting opportunity for an enthusiastic and passionate Facilities Business Administrator to join our inclusive team here at Optivet Referrals.
Optivet is an independent practice providing first line 24/7 emergency care with expert emergency clinicians as well as providing a specialist referral service in Ophthalmology, Surgery, Internal Medicine and Anaesthesia.
Our team focuses on all aspects of our patients wellbeing. Through knowledge-based growth and outstanding nursing care, our clinicians deliver effective treatments plans for our patients, keeping our clients informed throughout, founded on what we would want for our own pets.
Underpinned by our core values, we provide a culture where our team is supported and able to thrive, providing opportunities for professional and personal growth.
About the role
This is a multidisciplinary role, you will work as part of our facilities team to ensure that all equipment, systems are well maintained, safe and functional. No two days will be the same in this varied role combining administration duties with hands on work including assisting with general maintenance.
In this role you will provide support to Facilities department.
Your role will involve carrying out the following tasks:
* Arrange annual building/clinical equipment servicing visits with external providers.
* Perform routine inspections of premises and equipment to ensure H&S compliance and report any findings to line manager.
* Assist with general maintenance tasks such as minor repairs, painting and furniture assembly
* Prompt resolution of IT issues either internally or through outsourced IT support.
* Arrange for IT accounts to be set up for new employees
* Gather staff pet insurance certificates at renewal date and update records
* Place weekly practice essentials order
* Attend meetings and write minutes
* Conduct visitor H&S inductions
* Keep the team page on the Optivet website up to date with new employees.
* Ensure all consult rooms have the essential listed equipment at the start of the day
(Full job description available on request)
Optivet will also place you onto a Business Administration Level 3 Apprenticeship to help expand your knowledge and skills even further. Most of your apprenticeship is spent working. You'll learn on the job by getting hands-on experience.
Based on this, it will be fixed term contract of a min of 18 months.
30 hours per week - 8:30am - 4:00pm, Monday to Friday with 30 min unpaid break
About you
To succeed in this role, you must:
* Enjoy multi-tasking in a busy environment
* Have excellent communication skills
* Be able to work independently and as part of a team
* Be friendly, cheerful, positive - Believer in supportive environments, putting our patients and clients at the heart of everything we do
* Be passionate about quality, detail and accuracy in systems
* Have knowledge and understanding of standard IT MS Office systems and IT hardware
Education and qualification or experience:
* Good standard of Maths and English (GCSE grade C/4 desirable but not essential)
* Demonstrable experience working as part of team, working with systems with a high standard of accuracy
Our package
· Starting Base salary for Apprentice: £17,160 pa (based on current Apprenticeship salary range). Salary will be reviewed after initial probation period.
· 25 days holiday plus Bank Holidays (we also allow an extra 5 days for length of service) (pro ratad)
· Extra day off for your birthday
· SMART pension
· Free onsite parking
Please visit our website to read more about what we do.
We can't wait to hear from you
Job Type: Apprenticeship
Pay: £17,000.00-£21,000.00 per year
Benefits:
* Company pension
* Free parking
* On-site parking
Education:
* GCSE or equivalent (required)
Experience:
* Customer service: 1 year (preferred)
* Administrative experience: 1 year (preferred)
Work Location: In person