Overview
Join to apply for the Colleges and Facilities Administrator role at Virtual Bridges.
We are currently seeking a proactive and well-organised Colleges and Facilities Administrator to join our client\'s Facilities team. This is an exciting opportunity to support the smooth and efficient running of the department through high-quality administrative and front-of-house support.
Employment details
* Location: Neath
* Hours: 37 hours per week (between 8am and 5pm)
* Pay Rate: £12.66 per hour
* Contract: Temporary
Key Responsibilities
* Provide day-to-day administrative and secretarial support to the team.
* Deliver a professional reception service, greeting and assisting visitors, staff, and contractors.
* Manage vehicle bookings for the business.
* Coordinate contractor and visitor sign-ins, issue master keys, and monitor their return.
* Maintain and update administrative systems, records, diaries, and documentation.
* Respond to internal and external queries in a timely and helpful manner.
* Schedule and support contractor visits, including chasing delivery and service updates.
* Use bespoke IT systems to process data including invoices, service logs, and helpdesk requests.
* Liaise with other departments and external providers as required.
* Take minutes and arrange meetings, particularly involving contractors and facilities issues.
* Support events and assist with the secure disposal of confidential documentation.
* Act on behalf of the Facilities Manager in their absence, including escalating urgent issues.
What we\'re looking for / Qualifications
* Essential Qualifications:
* Level 3 qualification (NVQ or equivalent) in a relevant discipline.
* Level 2 qualifications in English and Maths (GCSE or equivalent).
* IT literacy to Level 2 standard, with working knowledge of Microsoft Office.
Experience & Skills
* Proven administrative experience in a busy office or facilities setting.
* Strong communication, organisation, and multitasking skills.
* Ability to work independently and as part of a team.
* Familiarity with data entry, filing systems, and customer service processes.
Additional Information
* All candidates must be fully compliance-checked prior to appointment, including references and an Enhanced DBS check.
* EWC registration is not required for this role.
Apply now!
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
Other
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Management and Manufacturing
* Industries: Facilities Services
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