Overview
Job title: Administration Assistant
Responsible to: Business Service Manager
Location: The Henry Box School
Salary: Grade 5
Working Pattern: 8am to 4pm Monday to Friday. Term Time only, part time full days will be considered but must work a Wednesday.
Disclosure level: Enhanced
Job Purpose
To work as part of the school administration team to deliver comprehensive high-level administration support across the school, ensuring that tasks are completed to a high standard in a timely and efficient manner.
Responsibilities
* To provide high quality administrative support across the school
* To work as part of the administration team
Main Tasks
* To provide any general administrative support across the school including producing letters, booklets, sending and responding to emails
* To carry out reprographics and displays as required
* To arrange appointments and booking systems for parents and visitors
* To cover reception
* To administer First Aid
* To produce PR material across the school
* To undertake duty as per allocated rota
Additional Responsibilities
* To achieve service outcomes and outputs, and personal appraisal targets, as agreed with the Director of Operations
* To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and postholder.
* To be committed to the school’s core values and ethos and to demonstrate this commitment in the way duties are carried out.
* To maintain confidentiality and ensure that duties are undertaken with due regard to and compliance with the Data Protection and Equality Act at all times.
* To carry out duties and responsibilities in accordance with the School’s Health and Safety Policy and relevant Health and Safety legislation.
* To demonstrate consistently high standards of personal and professional conduct; showing tolerance and respect of the rights of others whether other staff, students or parents, observing proper boundaries and having regard to the safeguarding and wellbeing of students.
* The post holder is responsible for ensuring all child protection policies are adhered to and that any concerns or incidents are raised in accordance with these policies.
* The post holder may be requested to work at any of The MILL Academy Schools
* To undertake any other duties or tasks as are required from time to time at the discretion of the Headteacher.
Person Specification
Qualifications and Training
* Essential
* Educated to GCSE, with good grades in Maths & English (C or better, or equivalent)
* Excellent standard of literacy, spelling, grammar and numeracy
* Qualification or completed training course(s) in relevant ICT skills
* First Aid qualification or willingness to gain such a qualification and undertake first aid responsibilities
* Experience
* Demonstrable experience of working in an office environment
* Experience of using Microsoft Office Suite
* Experience of using Email/Internet
* Experience of using Information Systems or databases
* Personal Skills
* Excellent and meticulous organisational skills
* Must be well presented and maintain a positive, professional attitude
* Must be trustworthy and able to demonstrate high levels of discretion and maintain confidentiality of information/data at all times
* Able to absorb and understand a wide range of information
* The ability to work under pressure and ensure that deadlines are met
* Ability to work as part of a team, understanding own and others roles & responsibilities
* Committed to professional development and training
* Administrative Skills
* Experience of using, maintaining and developing administrative systems
* Experience of maintaining accurate records and filing systems
* Attention to detail in communication, planning and undertaking activities
* Communication Skills
* Have excellent interpersonal skills and be able to communicate effectively whether verbally or in writing and in the manner appropriate to the individual situation
* Ability to develop good relations with school leaders, school staff, the wider school community and external stakeholders
* IT Skills
* Good understanding of word processing, including ability to produce letters, correspondence, reports and minutes
Note: This description includes the essential duties and qualifications required for the role as provided in the original document.
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