Estimator/Project Coordinator
Job Purpose
The Estimator/Project Coordinator is primarily an office-based role where the employee will provide day to day support to the Managing Director and Project Manager on various elements within the company's sales / projects-based activities. Further to this the employee may take responsibility for and manage smaller scale projects in their entirety.
Primary Duties and Responsibilities
The Estimator/Project Coordinator performs a wide range of duties as listed below. Once an enquiry is received the Estimator/Project Coordinator would be expected to carry-out these duties, as necessary.
Specific: Estimating Stage
* Log the enquiry on the database and set up the project enquiry file.
* Set up the estimate Excel spreadsheet and the tabs associated with the requirements of the survey.
* Analyse and familiarise yourself with the survey notes and drawings.
* Decide how best to present the information to the client.
* Work with the MD to Initiate any additional outsourced design works as necessary – i.e. drawings, 3D renders, mood boards, samples, etc.
* Send out enquiries for prices for brought in services / trades. These packages could include further design information and some specification writing.
* Build up labour and materials costs in the Excel spreadsheet to bring together the schedule of costs.
* Produce the 'Schedule of Works' document that will eventually be presented to the client.
* Complete final checks on all works prior to issuing to the client or for presentation.
* Update the quote bank with all necessary data from the estimate.
* Chase up live quotations and update the quote bank.
* Complete revised quotations, as necessary.
* Keep a detailed log of discussions with all parties throughout the estimating process.
Specific: Pre-Contract
* Work with the MD to develop the finishes schedule and ensure the design is finalised prior to issuing to the project manager.
* At this point the finishes chosen should be cross-checked against the costs confirmed.
* Book the estimate into the projects system and conduct a handover meeting with the Project Manager, as necessary.
Specific – Project Coordination
* Initiate the Project Task List to assist the PM, a document that drives the project forward.
* Communicate with the Project Manager on all relevant elements of the project.
* Assist the PM with raising purchase orders for Sub-Contract Labour and Suppliers.
* Assisting Project Manager with ordering of plant equipment and waste management.
* Ensure project paper file and IT system files are maintained to a high standard with each item relevant to the project located in the correct section.
* Assist the PM with updating the Project Account Spreadsheet to ensure financial stability of project is maintained and managed.
* Schedule deliveries with the Project Manager and ensure keys dates are communicated to all parties.
* Assist the PM in provide clients and sub-contractors with all relevant Health & Safety information relating to the project.
* Assist the PM with collating sub-contractors H&S documentation and check this is vetted and implemented prior to commencing on site.
Knowledge, Skills and Abilities
* Knowledge of the office fit-out and refurbishment industry.
* Experience in the commercial interiors sector.
* Product knowledge within the sector.
* Excellent communication skills across all elements of the sector. i.e., sub-contractors, suppliers, customers.
* Ability to work alone, schedule own workload and prioritise, as necessary.
* Knowledge of CDM2015 regulations and some Building Regulations.
Proficiency In
* MS Excel (Essential)
* MS Word (Essential)
* MS Outlook (Essential)
* AutoCAD Viewer (Desirable – not essential)
Personal Characteristics
The estimator should demonstrate competence in some or all the following:
* Behave Ethically: Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organisation.
* Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
* Creativity / Innovation: Develop new and unique ways to improve operations of the organisation and to create new opportunities.
* Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organisational effectiveness.
* Lead: Positively influence others to achieve results that are in the best interest of the organisation.
* Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organisation.
* Organise: Set priorities, develop a work schedule, monitor progress towards goals, and track details / data / information / activities.
* Plan: Determine strategies to move the organisation forward, set goals, create, and implement actions plans, and evaluate the process and results.
* Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and / or resolve the problem.
Working Conditions
* Estimators/Project Coordinators usually work in an office environment.
* Some site visits may be necessary from time to time so own transport will be required.
* Standard working week with hours nominally expected to be 8.30am to 5.30pm, with an hour for lunch.
* Dress code is expected to be smart office attire.
NO AGENCIES
Job Types: Full-time, Permanent
Pay: £35,000.00-£40,000.00 per year
Benefits:
* Company pension
* Free flu jabs
* Free parking
Ability to commute/relocate:
* Milton Keynes MK5: reliably commute or plan to relocate before starting work (required)
Experience:
* Project coordination: 2 years (required)
* office interiors estimating: 2 years (required)
Work Location: In person