Position
: Full time Fixed Term Contract for 12 Months
Location: Gatwick / Hybrid
What you’ll be doing:
Do you have experience in a fast-paced, multi-currency Accounts department dealing with purchase ledgers, payments and expenses? Are you an excellent communicator at all levels and have you used accounting software, invoice workflow and online expenses management systems? If so, apply now, as we are looking for an Accounts Assistant to join our Gatwick team for a 12 month fixed term contract.
You will manage the Purchase Ledger efficiently and accurately, ensuring smooth financial processes and use your excellent communication and organisational skills to support internal stakeholders, external clients, and the wider finance team under the guidance of the AP & Payroll Manager.
Tasks include:
Purchase Ledger:
1. Coding of non-PO invoices via the V1 system for internal approval
2. Raising and resolving queries internally and externally, to include resolving ad hoc queries on the invoice workflow system
3. Setting up new supplier requests on the workflow system
4. Following up internal approvals on the invoice workflow system
5. Reconciling supplier accounts for all companies
6. Managing finance query inbox and contacting suppliers to assist in the resolution of outstanding queries
7. Preparing and maintaining Purchase Ledger manuals
Payments:
8. Preparing weekly BACS payment runs
9. Preparing weekly foreign payment runs
10. Executing other ad hoc payments
Expenses:
11. Checking and uploading staff expenses via the online system, ‘Expensify’, ensuring company expense policies are adhered to
12. Being a ‘super-user’ for Expensify, providing training where necessary and setting up new employees
Other:
13. Maintaining a high level of internal and external customer service
14. Updating and managing the William Reed coding and authorisation policy
15. Other ad hoc administration and finance duties as required to support the finance team
Requirements
What you’ll need:
16. Previous experience doing a similar role within a high volume, multi-currency office environment
17. Proficiency in accounting software, preferably SUN and a good level of IT literacy
18. Experience of invoice workflow systems, and online expenses management systems (Expensify is desirable)
19. Excellent communication and relationship building skills
20. An ability to prioritise and excellent organisational skills
21. Top quality attention to detail
22. Experience in a similar publishing / events company is a bonus
23. Experience working within a small-mid sized business is preferred