HR & Talent Administrator - Crew Clothing - Full Time
At Crew Clothing, we believe clothes are about so much more than “just clothes”. Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life’s best moments.
We believe in collaboration, kindness and creativity, in celebrating our successes and championing our customer at every step of the way. From ’93 to now, people have been at the heart of everything we do. It’s in our name – Crew.
Purpose of the role:
Responsible for various administrative HR tasks, including coordinating HR meetings, providing administrative support, maintaining the Learning Management System (LMS), and assisting with recruitment processes. This role will require excellent organisational skills, attention to detail, proficient writing skills, a basic understanding of all Microsoft office programs, willingness to travel on a regular basis and the ability to work effectively in a fast-paced retail environment.
Responsibilities:
Data Management
* General
management of employee records and HR data,
* Referencing
employees where necessary
* Making amendments
to T&C’s for employee contracts,
* Support in
building manual contracts,
* Ensuring reports
are generated where necessary and policies remain signed and up to date,
* Assisting where
necessary with the implementation of new policies and updates.
Meeting Coordination:
* Find and book
meeting spaces for ad hoc HR meetings across all retail areas.
* Able to travel to
HR meetings and take accurate notes.
Administrative Office
Support:
* Type up meeting
notes and drafting basic letters for employees when necessary.
* Assist with
office mail, including posting out and receiving delivery.
* Manage orders for
office stationary and breakfast supplies.
Meeting Preparation:
* Support in the preparation of various meetings,
including inductions, product knowledge filming sessions, and client visits.
Training Logistics:
* Book transportation and
accommodation for store manager training sessions.
Learning Management System
(LMS):
* Keep the LMS (Nimble) up to
date with information on starters and leavers.
* Conduct bi-weekly checks to
identify employees who need to complete mandatory training.
Office Engagement:
* Support in building an
inclusive and welcoming culture across the office by being actively involved
and assisting in monthly engagement initiatives.
Employee Lifecycle
Management:
* Assisting with the onboarding
process for new hires, including checking RTW, coordinating start date &
Induction with payroll & HR.
* Receive resignations from
retail employees and ensure proper leaver processes are followed by making
Payroll, HR & Talent aware.
Recruitment Activities:
* Post vacant positions on our
Applicant Tracking System (ATS), Harri.
* Approve sales advisor roles via
Harri when roles are requested by Store Managers.
* Manage sales advisor
recruitment for both current and new store openings including induction &
ensuring 5, 10 & probation reviews are taking place.
* Keep track of live vacancies in
stores and follow up on stores not keeping up with roles posted on Harri to
ensure a great candidate experience.
* Conduct first-stage telephone
interviews for supervisor positions.
Key Skills and Experience:
Essential -
Organisational Skills: Ability to manage multiple tasks, prioritize
effectively, and meet deadlines in a fast-paced environment.
Attention to Detail: Precision and accuracy in administrative tasks such
as data entry, record-keeping, and documentation.
Proficient Writing Skills: Clear and concise written communication for
composing emails, memos, reports, and other documents.
Basic Understanding of
Microsoft Office Programs: Competency
in using essential software like Word, Excel, PowerPoint, and Outlook for
various administrative tasks.
HR Knowledge: Basic understanding of HR processes and procedures,
including recruitment, onboarding, and employee relations.
Administrative Support: Providing assistance to HR & Talent team members
and other staff members as needed, including scheduling meetings, preparing
materials, and managing correspondence.
Willingness to Travel: Ability to travel as required
for meetings, note taking, training session support and any other business
need.
Desirable -
Interpersonal Skills: Ability to interact effectively with employees,
candidates, and stakeholders at all levels of Crew Clothing.
Learning Management System
(LMS) Maintenance: Familiarity with
managing and updating content within an LMS, including course creation, user
management, and reporting.
Problem-Solving Skills: Capacity to identify issues and find practical
solutions independently or collaboratively.
Customer Service Skills: Providing support to employees and candidates with
professionalism and empathy.
Adaptability: Flexibility to adjust to changing priorities, tasks,
and environments.
Teamwork: Collaborating with colleagues to achieve common
goals and support the overall HR function.
Technology Proficiency: Familiarity with HR Systems software and other
relevant tools.
Project Management Skills: Ability to coordinate and
manage various HR projects or initiatives effectively.