Legal Assistant (Conveyancing) Location: Chesterfield
Experience Required: Ideally a minimum of 2 years’ experience in a legal assistant role
Role Overview We are seeking a career-focused Legal Assistant to join our Chesterfield office. The successful candidate will support fee earners within the conveyancing team, assisting with the day-to-day management of sale, purchase, remortgage, and transfer/assent files, while delivering a high standard of client care.
Key Responsibilities
1. Handling incoming calls from estate agents and Independent Financial Advisers (IFAs)
2. Dealing with general client and third-party updates by telephone and email
3. Setting matters up for completion and assisting with exchanges and completions
4. Managing the day-to-day running of sale files, remortgages, and transfers/assents, with appropriate supervision depending on experience and training
5. Assisting fee earners with purchase files as required
6. Taking client payments over the phone when required
7. Processing incoming and outgoing monies via the case management system
8. Taking new client enquiries and providing quotes by phone and online, as instructed
9. Accurately recording sources of business and reasons for non-instruction
10. Assisting with post-completion work as required
11. Preparing correspondence and documents using visual files
12. Administering team filing, including daily filing responsibilities
13. Preparing outgoing mail and enclosures for despatch
14. Arranging copying and document reproduction
15. Providing guidance and support to junior and temporary assistants when required
16. Attending to clients both in person and by telephone, delivering professional, efficient, and friendly service in line with the firm’s client care standards
17. Liaising with external contacts by telephone and providing a consistently high level of service
Skills and Experience Required
18. At least 2 years’ experience in a legal assistant or similar role (conveyancing experience preferred)
19. Strong organisational and time-management skills
20. Excellent communication skills, both written and verbal
21. Confident telephone manner and ability to deal professionally with clients and third parties
22. Ability to work effectively as part of a team and under supervision
23. Good attention to detail and accuracy
24. Experience using a case management system
25. A proactive, professional, and client-focused approach