Overview
The key purpose of the role is to Support the Head of the Judicial Liaison, the Judicial Liaison Managers and the Judicial Liaison Officers in ensuring the business needs of the region are met through the successful & efficient deployment of judicial resources. The post holder is part of a small team responsible for effective planning and management of the judicial resources across the Region also dealing with other aspects of judicial administrative management. The post-holder will provide a key link to the Cluster and Courts particularly in relation to bookings for fee-paid judiciary., Operations
Responsibilities
* Act as first point of contact for the booking of fee paid judiciary
* Process bookings for fee paid judiciary
* Update court sitting patterns & itineraries with agreed changes & circulate as necessary
* Ensure all records & databases are maintained promptly & 100% accurate
* Assist in the production of sitting plans and resource schedules for efficient service delivery
* Accurately input, update and maintain relevant resource planning systems and records as required
* Assist in the preparation of reports as required
* Support and assist in all aspects of planning activities
* Circulate sitting day and other judicial reports to Clusters and Courts as required
* Deal with incoming correspondence and queries
* Maintain records for all business performance related operational documentation, publications and materials
* Undertake additional support and administrative related assignments as directed
* Provide administrative support for: Training, Swearing-ins arrangements, Ticketing, Maintaining databases & spreadsheets, Running reports & queries
* Draft correspondence as required
* Assist with the daily management of objectives to ensure targets and deadlines are met
* Check and verify: Ensure compliance and administration documentation meet quality standards
* Collecting and assembling information: Collect and process data, for the team to present management reports
* Undertaking calculations: Process some financial information and produce basic statistical analysis reports
* Contacting the public, juries, the judiciary, other court and tribunal users and representatives of other agencies and Organisations
* Effectively communicate with a range of internal and external stakeholders including court and tribunal staff, Judiciary, court and tribunal end users on all resource issues to highlight potential challenges
* Assist the Presiding and/or Family Liaison Judges or their representatives as directed
Accountability
* Reporting to the Judicial Liaison Officer
Other duties
The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. Occasional travel to York House, Leeds, LS1 2ED will be required. Applications for part-time working would be considered however due to the nature of the role the minimum hours would be 3 days per week (7 hours 24mins per day). Requests for virtual interviews and alternate dates will only be considered in exceptional circumstances or as part of a reasonable adjustment.
Visa and working eligibility
Skilled Worker Visa Informed: From 22 July 2025, the Government increased the salary threshold and skills level for Skilled Worker visas. This role does not meet the eligibility criteria for sponsorship in accordance with the current immigration rules if you are applying for a Skilled Worker Visa for the first time. The Department cannot sponsor you for this role unless you have held a Skilled Worker visa continuously since before 22 July 2025. If you have held a Skilled Worker visa continuously, please raise this during your vetting checks and eligibility will be assessed in accordance with the immigration rules and transitional provisions in place. If you are applying for this role and you do not meet the new eligibility criteria for sponsorship (or the transitional provisions), you will need to consider your options for obtaining and/or maintaining your right to work in the UK in light of these changes. Successful applicants must ensure they have and maintain the legal right to live and work in the Civil Service and in the United Kingdom. The Department will continue to comply with UK Immigration Rules applied in the UK and Civil Service. You can read more about Skilled Worker visas and the eligibility criteria here.
Working arrangements & Other information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Benefits and additional information
A Great Place to Work for Veterans initiative includes a guaranteed interview scheme for eligible former members of the Armed Forces. The MoJ offers a range of benefits including: annual leave, pension, training, networks, family-friendly policies, flexible benefits, childcare options, paid leave and other supports. For details see the original job description text. The Civil Service Code sets out recruitment standards and specifies that civil servants are recruited by merit on the basis of fair and open competition. If you feel recruitment processes breach principles, you may raise a formal complaint via the channels listed in the original description. The MoJ is a Disability Confident employer and provides adjustments during recruitment and work. A sift may be conducted based on leadership behaviours; interviews are expected mid-October 2025 with in-person interviews. Information about AI usage, honesty in submissions, and security checks (Counter Terrorism Check) is included as part of the process.
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