Contract Support / Finance and Document Controller
Join to apply for the Contract Support / Finance and Document Controller role at CBRE Global Workplace Solutions (GWS).
Company Profile
CBRE is the global leader in real estate services, leveraging the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. We employ over 70,000 employees across 48 countries.
Job Title: Contract Support
CBRE Global Workplace Solutions is a leading provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team in Bristol.
Role Summary
As a Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. Your responsibilities include managing contractual services, supporting negotiations, and ensuring contractual obligations are met.
Responsibilities
1. Respond to inquiries regarding financial reports for Accounts Receivable, Payable, and open POs. Address client concerns promptly to ensure satisfaction.
2. Act as a champion for financial and operational systems, suggesting cost-saving initiatives to maximize savings targets.
3. Coordinate and onboard vendors for reactive and planned works, managing sub-contractor documentation.
4. Review invoices for accuracy, coordinate billing processes, calculate margins, and submit invoices to clients. Collaborate with site teams and head office to ensure accurate processing of quotations and purchase orders.
5. Review and approve maintenance billing invoices and projects as per contractual agreements, ensuring consistent operational and financial outputs.
6. Support monthly reporting for Contract and Business Unit reviews.
7. Ensure compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment.
Experience Requirements
* A degree or qualification in Finance or relevant experience in a Finance role preferred.
* Understanding of processes, procedures, systems, and concepts within the job function.
* Ability to evaluate and communicate complex information clearly.
* Proficiency in Microsoft Office applications (Word, Excel, Outlook).
* Strong organizational skills and an inquisitive mindset.
* Advanced math skills, including calculating percentages, discounts, and markups.
Additional Details
Seniority Level: Director
Employment Type: Contract
Job Function: Administrative
Industry: Facilities Services
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