Commercial Administrator
Birmingham
Flannery Plant Hire is a leading provider of plant hire and specialist attachments to the construction industry across the UK and Ireland. With a comprehensive fleet of innovative machinery, we pride ourselves on delivering exceptional customer service and meeting our clients' project requirements.
We are looking for an ambitious and detail-oriented administrator to join our commercial team.
Responsibilities
* Create and maintain datasets to support weekly and monthly internal audit reporting, ensuring accuracy and timely delivery.
* Perform routine administrative and data tasks, including running reports, carrying out checks, tracking outcomes and resolving issues efficiently.
* Monitor data quality, identifying and correcting errors to ensure consistent and reliable reporting.
* Coordinate with internal teams to track audit actions, follow up on outstanding items, and ensure timely closure of audit gaps.
* Contribute to the improvement of internal controls and procedures, supporting strong compliance and efficient operations.
* Support with consolidated invoicing, including reporting, query resolution, and ensuring timely and accurate processing.
* Track and follow up outstanding/aged invoices.
* Maintain customer reports and schedules.
* Assist with general administrative processes, maintaining a high level of accuracy and attention to detail.
* Provide flexible, ad hoc administrative support as required across the team.
* Identify opportunities to improve reporting and data management processes.
* Implement improvements and simple automation to increase the efficiency and accuracy of reporting workflows.
* Assist the wider business with ad hoc administrative requests, providing flexible support to departments as needed.
* Support interdepartmental communication and coordination by maintaining documentation and tracking tasks.
Technical Skills
* Proficient with computer and IT skills, including keyboard and data input, as well as basic use of Word, Excel, email, and the internet.
* Intermediate Excel skills, including the use of VLOOKUP/XLOOKUP, Pivot Tables, Copilot, and other data analysis functions.
* Familiarity with various software systems used in data management, reporting, and administration.
* Full UK driving licence (preferred).
Preferred Skills
* Strong interpersonal skills and the ability to work independently and take initiative.
* Effective communication skills, both written and verbal, to interact with team members and other departments.
* Excellent attention to detail and a commitment to maintaining high standards in data management and reporting.
* Strong organisational skills to manage multiple priorities and deadlines.
* A proactive and resourceful approach to work, with the ability to anticipate needs and address issues before they escalate.
* A strong customer-focused attitude with the ability to handle customer inquiries and concerns professionally and efficiently.
* Adaptability.
* Ability to manage multiple priorities.
* Comfortable working on different software systems.
* Excellent time management and organisational skills are a must
* Commitment to continuous personal and professional development, staying updated with industry trends and best practices.
Benefits
* Competitive Salary: We offer a competitive salary and package that reflects your skills and experience.
* Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to support a healthy work-life balance.
* Professional Development: Access training, workshops, and seminars to enhance your skills and advance your career.
* Employee Assistance Programme: Access free, confidential support for personal and work-related issues.
* Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and eco-friendly workplace.
* Modern Equipment: Work with modern plant and machinery.
* Team-Oriented Culture: Be part of a supportive team that values each member’s contribution.
* Recognition Programmes: Recognise and reward outstanding performance and dedication.