Administrative Assistant
Permanent | £24,000 per annum
35 hours per week | Monday-Friday
Hybrid role: 2 - 3 days per week in an Edinburgh office (including Tuesdays)
Our client is seeking a highly organised and proactive Administrative Assistant to provide essential support across the business. This is a varied and fast paced role, ideal for someone who thrives on organisation, teamwork, and supporting senior stakeholders.
Working closely with a senior support professional, you will play a key role in ensuring the smooth day to day running of the organisation, with responsibilities spanning administration, coordination, and operational support.
Key Responsibilities
Administrative Support
Manage shared and senior inboxes, triaging, responding to and escalating enquiries as required
Provide day to day administrative support to senior leaders
Assist with diary management, scheduling, and meeting preparation (internal and external)
Research and prepare briefing materials on a range of topics
Accurately record and submit expenses in a timely manner
Prepare, proofread, and format documents, reports, agendas, and presentations
Take clear and accurate notes where requiredOperations & Coordination
Support office administration and supplier coordination
Arrange UK travel and accommodation for senior staff
Assist with the planning and delivery of meetings and events
Provide administrative cover for colleagues during periods of absence
Support staff onboarding and off‑boarding, including IT access and systems set‑up
Assist with governance and board‑related administration
Act as a central point of contact, directing queries to the appropriate teams
This role may include additional reasonable duties in line with organisational needs.
Person Specification
Essential
Highly organised, reliable, and detail‑focused
Strong time‑management skills with the ability to juggle multiple priorities
Confident and professional communicator, both written and verbal
Comfortable liaising with internal and external stakeholders
Strong IT skills, including Microsoft Office and Microsoft Teams
Excellent attention to detail with a high level of accuracy
Discreet and trustworthy when handling confidential information
Ability to work independently using initiative, as well as collaboratively
A proactive, solutions‑focused mindset
Previous experience in an administrative or office support role Desirable
Experience in a public‑facing or customer service environmentWhat's on Offer
Salary of £24,000 per annum
Permanent contract
Hybrid working
Flexible and supportive working environment
28 days annual leave plus 9 bank holidaysHow to Apply
If you're an organised and proactive administrator looking for a permanent role where you can support senior stakeholders and develop your skills, we'd love to hear from you.
This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.
To apply, please send your CV and cover letter to (url removed). Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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