Sales Invoicing Administrator at NSS Group
Part of the NSS Finance team
£24,000 per annum
The Business
NSS is proud to have Platinum accreditation from Investors in People.We are a specialist property services supplier. From building maintenance to window and specialist cleaning, platform hire and equipment testing – self-delivered services, anywhere in the UK. Our dependable, in-house team works around the clock and across the country, setting new standards for safety, speed, and consistency.
We are currently recruiting for an experienced Sales Invoicing Administrator to join a well-established growing business based in our Leeds office. You will be working within the Finance department. With a hybrid working arrangement (3 days office based, 2 days working from home) following successful completion of probationary period.
The successful person will ideally have
* Invoicing experience in the property/ facilities management sector is preferred
* Ability to work independently and organise own priorities. Methodical approach, excellent problem solving and interpersonal skills, with the ability to cope calmly under pressure and show/ take initiative.
* Enjoy working as part of a team in a growing business and collaborating with colleagues to achieve positive results.
* Effective communicator, both externally to customers, and internally with other departments
* Excellent data analysis skills using excel and other business software systems
Duties to include:
* Delivery of customer invoicing together with appropriate supporting information on an accurate and timely basis with responsibility for a portfolio of key and non-key accounts
* Uploading invoices to 3rd party portals, as required, and in accordance with NSS customer requirements.
* Ensure that customer PO compliance is occurring throughout the business. Identify and report missing customer POs to the business on a regular basis
* Take initiative to resolve any circumstances that are holding up the invoicing process and liaise/ co-ordinate with other departments to achieve a positive resolution for the business
* Ensure that work completed but not yet invoiced is kept to a minimum in order to optimise cash flow
* Meet deadlines as set and agreed with the Line Manager
* Communicate and report to the Cleaning Division operations department on a regular basis re the status of un-invoiced work
* Maintain continuous records of work invoiced/ not invoiced that can be reconciled to the financial records of the business
IMPORTANT INFORMATION
To ensure a fair and unbiased recruitment process, we have chosen to collaborate with Hubert.ai in this process.
After submitting your application, you will be invited to participate in a chat-based interview with our virtual recruitment assistant, Hubert.
Please complete it as soon as possible. The interview typically takes about 15-20 minutes to complete.
Feel free to check out this article before the interview for tips and tricks: https://www.hubert.ai/insights/advice-before-your-first-hubert-interview
What NSS will give to you:
* Free onsite parking
* Free refreshments with a friendly and sociable office environment
* An opportunity to progress and develop within the company
* 25 days annual holiday + bank holidays
* Monthly Reward and Recognition Scheme where our top performers are rewarded with vouchers for many retailers
* Trade Point Card which will enable you to get 10% off at any B&Q
* Day off for your birthday after length of service
* Eye care vouchers
* Referral bonus scheme
* Medicash health cash plan with discount on dental, health screening, gym discount, store discounts, specialist consultations and much more
* Hybrid working arrangement (3 days office based, 2 days working from home) available upon successful completion of probation period.
NSS Values
* The Safest way
* Continues improvement
* Working Together
* Dependable Service
* Empowering people
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