Overview
We have an opportunity for a proactive Administrator to join the Bristol office. This is a busy and varied role that works closely with the Office Partners and the wider Bristol team. The position is office-based.
Responsibilities
* Establishing yourself as a key central contact within the office.
* Supporting facilities management, maintaining compliance records and notice boards, liaising with the wider business on compliance issues, and ensuring teams are aware of key information and changes.
* Assisting with bids and marketing brochures.
* Administering orders and invoicing; devising and maintaining office filing systems.
* Maintaining a safe and comfortable working environment for teams and guests.
* Raising and managing invoicing and liaising with clients over payment.
* Providing administrative support to the Bristol office leaders and members of the wider senior team as required.
* Managing inboxes (sorting, responding, highlighting urgent items, and handling speculative approaches).
* Processing expenses and corporate expenditure.
* Meeting and greeting internal and external guests at all levels of seniority.
* Producing documents, reports and briefing papers in hard and soft copy, ensuring accuracy and adherence to the company style.
* Minute taking and sharing actions post-meeting as required.
* Providing extensive diary management aligned to current organisational priorities.
* Organising meetings and events, coordinating with clients, suppliers and other parties, and ensuring logistics run smoothly.
* Being flexible to support changing priorities of the business, the team and key leaders.
* Providing confidential project support to ensure governance and actions are managed and stakeholders are supported.
Qualifications & Skills
* An energetic character with the ability to uplift, engage and motivate teams, creating positive experiences and impressions.
* Wellbeing focus with a willingness to become (if not already) a Mental Health First Aider & First Aider.
* A proactive approach with the ability to anticipate the needs of managers you support.
* A naturally organized approach with the ability to manage multiple inboxes and challenging diaries.
* An ability to maintain a high level of confidentiality and trust.
* A good working knowledge of facilities management and the construction/property industry would be advantageous, but not essential.
* Strong Microsoft Office skills (Word, PowerPoint, Excel) with high attention to detail in report writing, minute capture and written communication.
* Experience of invoicing processes.
* Be comfortable communicating with people at all levels across the business.
About the Company & Values
From concept to execution, our work is driven by passion, technical expertise and a commitment to excellence. We strive to be the best in our field. Since 1946, strong relationships have shaped what we do, built on trust and lasting impact.
Benefits
* Annual leave: 25 days plus options to buy, carry over or sell.
* Volunteer days: three days per year.
* Mental health support: Mental Health First Aiders and Support tools.
* Financial: life assurance, pension, income protection.
* Private healthcare options, GP access and discounted gym membership.
* Flexible/hybrid working options.
* Career development opportunities.
* Additional benefits: performance bonus, car allowance and more based on role and progression.
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