Job description
Job description
Staffline are recruiting on behalf of WHSCT for a Band 3 Personal Secretary required on a temporary basis based in Strabane
Role: Band 3 Personal Secretary
Location: Strabane
Hours: 9am-5pm Mon -Fri
Duration: 1 Month, possibly longer
Main duties/Responsibilities:
1. Provide a full secretarial support service to the team and other professionals.
2. Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality.
This also includes minute taking, audio typing and shorthand/note taking.
3. Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
4. Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items.. This will include the writing and drafting of routine letters for signature.
5. Facilitate communication within the department by liaising with relevant staff.
6. Dealing with telephone calls and enquiries and taking relevant action as appropriate.
7. Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
8. Assist in the production of Power Point presentations required by department.
9. Provide administrative support in the production of policies and reports produced within the department.
10. Supervision of clerical staff if post requires so.
11. Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.
Essential Criteria:
12. 5 GCSEs English and Mathematics (Grade A*-C) or equivalent AND 1 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages.
13. OR
14. NVQ Level 2 in Business Administration or equivalent or higher educational standard and one year's secretarial* experience
OR
15. 3 years secretarial* experience;
Secretarial experience is defined as experience in an office based environment to include diary management dealing with enquiries, word processing, co-coordinating meetings and taking notes at meetings.
16. In addition to one of the above, 6 months experience using Microsoft Office including Outlook, PowerPoint, Excel and Word is also essential.
17. Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate.