Overview
Cultural Events Assistant Production and Live
Location: St Pancras. Contract: Permanent. Hours: Full time (36 hours). Grade: D. Salary: £25,928 per annum.
As part of the British Library’s Cultural Events Team, the post holder will work on the planning, administration and delivery of a programme of events for the general public, both on-site and online.
Responsibilities
* To support Cultural Events administration ensuring that all logistics are in place on Library systems to enable the smooth running of events.
* To support the creation of an exciting programme of events, including talks, lectures, festivals, films, performances, and other events both onsite and online.
* To promote and deepen engagement with the British Library and its collections.
* Use the Library’s event diary system to manage and monitor event bookings (Rendezvous).
* Raise requests for maintenance and estates services (e.g., Heating/lighting/AC) (Concept).
* Support finance inquiries (e.g., Invoice processing, GPC reconciliation) (Business World).
* Liaise with operational teams (Security, Catering, Estates, Cleaning, etc.).
* Support the Production Coordinator in handling events staffing and Front of House resources.
* Support arrangements with BL Bookshop and other book sellers.
* Manage guest lists for cultural events and make travel and hotel bookings for event participants.
* Take care of deliveries/collections from partner organisations.
* Welcome and guide audiences in the BL Theatre and other venues; attend and minute team meetings.
* Perform other administrative and practical tasks as needed; occasional evening and weekend event management as required (earning TOIL or overtime where appropriate within regular weekly hours).
Qualifications
* Essential: Attention to detail.
* Aptitude for working with online systems and forms; willingness to learn British Library Rendezvous, Concept and Business World systems.
* Good communication and organisational skills with ability to meet deadlines.
* Ability to work effectively under pressure, with discretion and diplomacy.
* Ability to work independently and collaboratively within a team.
* Willingness to work occasional evenings and weekends.
* Excellent IT and administrative skills.
* Work to a high standard of content, presentation, audience satisfaction and health and safety compliance.
* Desirable: A creative and enquiring mind with wide-ranging cultural interests.
* A digital native with experience of using a variety of digital programs and maximizing the impact of social media.
What we can offer
* A competitive salary.
* A fantastic pension scheme with minimum employer contributions of 28.97% (may be higher depending on grade).
* Flexible working hours, with the ability to take up to 5 days flexi leave in a 3-month period.
* 25 days holiday.
* Full details of employee benefits can be found on our Careers: Benefits page.
About us
We are the national library of the UK and we are here for everyone. Our shelves hold over 170 million items—a living collection that grows daily. We collect everything published in the UK today, tomorrow and far into the future. Our trusted experts care for this collection and open it up for everyone to spark new discoveries and ideas.
We have millions of books and more, with sites in London and Yorkshire holding diverse collections. Our public spaces provide a place to research, meet people, start a new business, or get inspired by galleries and events. We work with partners and libraries across the UK and the world to ensure access for as many people as possible to our collections, events, and expertise, and we are always open online with a growing digitised collection.
Closing and contact
Closing date: 19/10/2025. Interview date: 28/10/2025.
If you have any questions, please contact [emailprotected].
We are unable to provide sponsorship under the UK Skilled Worker visa for this role.
We particularly welcome applications from Black, Asian, Mixed Race and other ethnically diverse candidates and disabled candidates to increase representation and create an inclusive workplace.
National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.
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