PA/EA to Managing Director – Office-Based (SE10)
Join one of the UK’s leading commercial furniture specialists in an exciting and fast-paced role as PA to the Managing Director. Based in London, Inside Out Contracts is seeking a highly organised, detail-driven, and motivated individual to become a key part of our growing team. This is a fantastic opportunity to work at the heart of a dynamic business, supporting leadership and contributing to projects that shape the interiors of some of the world’s most iconic venues.
Our Company
Inside Out Contracts Ltd are recognised as one of the UK’s market leaders for commercial furniture, with a young friendly team based at our head office & showroom in Greenwich, London SE10. With good transport links & onsite parking.
We specialise in supplying contemporary furniture and bespoke design service globally to the leisure market and work with some of the world’s biggest and most exciting brands, particularly restaurants, hotels, airports, cruise liners, student accommodation & senior living.
Some of our recent work includes: The Mondrian, F1, Ascot Racecourse, Wimbledon, KOKO, The Shard, Hilton Hotels, Virgin Hotels, Marriot Hotels, Curzon Cinemas, VIP Lounge at the O2, Krispy Kreme & GAIL’s Bakeries UK roll out.
To get a better idea of what we do please visit our website: www.insideoutcontracts.com
We have ambitious international growth plans, with a newly opened New York office supporting our expanding global presence. We are also proud winners of the King’s Award for Enterprise in International Trade 2025, recognising our global reach and significant contribution to UK exports.
Job Specification
We are seeking a proactive and experienced PA/EA to the Managing Director to join our London team. This is an exciting and varied role at the heart of a creative, fast-paced business. You’ll support the MD with day-to-day operations, ensure the smooth running of the office, and help maintain a positive, productive team culture while building strong relationships across the business and with external partners.
You will coordinate meetings and travel arrangements, and act as the main point of contact for suppliers. The role also involves maintaining efficient office systems and procedures, supporting recruitment and HR, and contributing to a collaborative and forward-thinking environment.
This is a dynamic position that requires exceptional communication, organisational, and problem‑solving skills. You should be confident handling multiple priorities, have a strong eye for detail, and be comfortable identifying efficiencies and cost‑saving opportunities.
If you thrive on variety, enjoy making things happen, and want to be part of a fast-growing business in the furniture design world, this is the perfect opportunity.
General Duties
* Liaising with suppliers, staff, and clients
* Producing monthly management reports – including margins and sales figures
* Organising company events – e.g. Lunch & Learns, company meetings, and training days
* Arranging birthday gifts, end-of-month celebrations, and team nights out
* Managing supplier relations, including budgets and negotiating cost‑savings
* Managing HR processes e.g. recruitment, contracts, onboarding, team holidays & sickness
* Assisting with projects when required – such as preparing eye‑catching presentations
* Ordering office materials and supplies
* Booking transport and accommodation for business trips and events
* Liaising with external service providers – e.g. IT, air conditioning, plumbers, and electricians
* Implementing and maintaining office procedures and administrative systems
* Ensuring company policies are up to date
* Assisting with digital marketing, SEO, and AI‑led initiatives
* Helping drive innovation and operational efficiency across the business
* Assisting with customer service when needed
Required Skills
* Minimum 7 years' experience in an office‑based PA or EA role – this is not an entry‑level position, and applicants must demonstrate relevant skills and knowledge
* Ability to use initiative, multitask, and work well under pressure
* Strong IT skills, especially in CRM platforms and Microsoft Office
* Outstanding organisational and time management skills
* Excellent verbal and written communication skills
* Clear and engaging communication with the team
* Reliability and discretion when dealing with confidential matters
* Initiative, leadership, and the ability to ‘make things happen’
* Strong problem‑solving skills and attention to detail
* Budgeting skills and ability to negotiate effectively
* Punctual, reliable, and adaptable
* A curious mindset with a basic understanding of AI tools and digital workflows
* Emotional intelligence and a proactive approach
* A can‑do, positive attitude and ability to be a great ambassador for the company
* A genuine interest in interiors, design, and business growth
* A sense of humour!
What We Offer
* Salary £35-40k dependent on relative experience
* Great prospects in a fast‑growing company
* Working hours 9.00-5.30 Mon‑Fri with 1h lunch break (flexible hours can be considered)
* Friendly team with an office dog
* Team nights out when company hits target
* Company Pension Scheme
Start Date
Metadata
* Seniority level: Mid‑Senior level
* Employment type: Full‑time
* Job function: Administrative
* Industries: Furniture and Home Furnishings Manufacturing
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