Overview: Liberty Towers are delighted to be working with one of the most prestigious architectual practices in the world. They are actively recruiting for a Team Coordinator to join the team. This is a fantastic opportunity for somone with strong administrative skills who is keen to join a supportive team in a corporate enviorment. Key Responsibilities: Diary Management: Efficiently manage the schedules of Directors, Associate Directors, Associates, and project teams, ensuring optimal time utilization. Inbox Management: Review and respond to emails on behalf of Directors and Associate Directors, maintaining clear communication. Gatekeeping: Act as the primary point of contact for internal and external design teams, ensuring messages are tracked and actioned appropriately. Meeting Coordination: Arrange meetings, booking venues, organizing refreshments, equipment, and following up to ensure smooth proceedings. Project Assistance: Support Directors with practice management tasks, including internal design or technical reviews. Document Management: Create, format, and update project-related correspondence and practice development materials using our document management system. Design Reports: Assist with project-specific design reports using InDesign, including importing images, amending text, and proofreading content. Ad Hoc Tasks: Provide project teams with various administrative tasks, such as directories, schedules, archiving, and more. Information Sourcing: Gather project information for bids, reports, and presentations, and prepare documents for various purposes. Resource Management: Assist project leaders with team resourcing by managing holiday and absence records. Travel Coordination: Arrange travel logistics, including flights, hotels, car hire, and visas for both domestic and international trips. Expenses: Prepare and submit monthly expenses for project leaders, adhering to company financial processes. Purchase Orders: Raise purchase order requests for architects in accordance with financial procedures. Support: Assist project teams with training, troubleshooting, and issue resolution. Building Tours and Events: Organize building tours, travel, itineraries, and project team get-togethers. Continuous Improvement: Identify potential improvements to enhance project team organization and operational efficiency. Back-Up Support: Act as a back-up for the Executive Director's PA and other Practice Operations team members when needed. Job Requirements: Proven experience in team support or secretarial roles. A-Level education or equivalent. Proficiency in Microsoft packages (Outlook, Word, Excel, PowerPoint). Familiarity with Adobe InDesign and Photoshop is a plus. Fast and accurate touch-typing skills (minimum 60wpm). Excellent written English skills.