The Administrative Assistant will provide essential day-to-day administrative, project, and procurement support across all departments. The role ensures smooth office operations, accurate record-keeping, and effective communication between teams. This position is key in supporting business efficiency and maintaining Precisions professional standards. Key Responsibilities: Office Administration & Coordination Provide daily administrative support including scanning, printing, laminating, filing, and maintaining both digital and physical records. Perform reception duties: answering phones, greeting visitors, managing sign-ins, inductions, and issuing lanyards and PPE. Assist with onboarding new employees by logging IT support tickets, setting up system access, and organising welcome materials. Maintain shared documents such as cleaning rosters, internal trackers, and noticeboards. Assist with scheduling meetings, taking minutes, and coordinating staff calendars. Organise travel arrangements, visitor management, and general office coordination. Create and distribute the bi-monthly company newsletter. Schedule and track equipment inspections and servicing, ensuring relevant teams are informed. Arrange waste collections (e.g., general waste, cardboard bales, scrap metal) and liaise with contractors. Project & Documentation Support Create, compile, and manage Operation & Maintenance (O&M) manuals for switchgear and control panels. Work with the engineering and production teams to gather technical information for manuals and project handover packs. Maintain a database of O&M manuals ensuring they remain accurate and up-to-date. Keep project folders structured, named, and consistent according to company document control standards. Assist with managing revision control for drawings, controlled documents, and technical records. Procurement & Inventory Support Assist with supplier file management including certificates, contact details, and approved supplier records. Support the procurement team by maintaining and reordering Kanban stock items as required. Help prepare for stock takes, including templates, checklists, and data entry support. Liaise with the warehouse and supply chain team to ensure consumables and office supplies are replenished promptly. Other Duties as Assigned: Support other teams and departments as needed to ensure the smooth operation of the business. Participate in team meetings and contribute to continuous improvement initiatives. Key Qualifications: Education & Experience: Minimum of 12 years experience in an administrative or office support role, ideally within an engineering or manufacturing environment. GCSEs (or equivalent) in English and Maths are essential; additional qualifications in Business Administration are desirable. Experience using Microsoft 365 and document management systems preferred. Experience using ERP/MRP or job management systems would be advantageous. Skills & Competencies: Excellent organisational and time-management skills with strong attention to detail. Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint, Teams). Strong written and verbal communication skills. Confident and professional in liaising with internal and external stakeholders. Able to manage multiple priorities and adapt to changing needs. Discreet, reliable, and always maintains confidentiality. Collaborative team player with a proactive attitude Employee Benefits 28 days annual leave (inclusive of statutory holidays), increasing with long service. Health Shield Cash Plan helping cover everyday healthcare costs such as dental, optical, and physiotherapy. Company-funded training and professional development opportunities. Free on-site parking and modern facilities. Employee wellbeing initiatives promoting physical and mental health. Inclusive, supportive culture where ideas are valued and continuous improvement is encouraged. Opportunities for progression within administration, procurement, or quality support roles.