A successful and growing company are looking to recruit an Office and Facilities Manager.
You will be ensuring the smooth running of two offices within a busy and varied role that includes Facilities, Administration management, Health and Safety and IT Systems Management.
You will be part of an energetic, exciting, and friendly culture within a busy and varied role. You will have autonomy in a business that will reward hard work and offer excellent opportunities for future development!
What’s in it for you:
1. Salary: £30-£35k depending on experience
2. Hours: Monday to Friday 8.30-5pm
3. 24 days holiday
4. Birthday off
5. Free parking
6. Bonus scheme
7. Progressive and dynamic company
8. Sociable and friendly team
Key Responsibilities
9. Ensure the smooth operation of two office locations, e.g. maintenance, repairs, and renovations making the appropriate recommendations
10. Manage relationships with service providers, including cleaning, security, and maintenance contractors
11. Ensure compliance with health and safety standards and regulations
12. Ensure the reception area and any staff provide effective communication and visitor management
13. Manage office supplies and place orders as necessary
14. Implement and maintain procedures/office administrative systems.
15. Maintain a database of all contracts, agreements of key office and facilities supplier’s terms and conditions.
16. Managing ISO 9001-2015 company procedure
17. Staff Support and Management
18. Assist in the onboarding process for new hires, including setting up workstations and access to necessary equipment and software.
19. Organize staff meetings and events, both on and off-site as directed
20. Health, Safety, and Environment
21. Ensure the working environment meets health and safety requirements, conducting regular risk assessments
22. Manage and train staff on health and safety procedures
23. Coordinate with external health and safety advisors for regular audits and updates to policies
24. Help Plan and manage office space allocations and reconfigurations to meet company needs as directed
25. Oversee the maintenance of office areas to ensure they are functional, safe, and conducive to work
26. Oversee the maintenance and upgrading of office equipment as required, including computers, printers, and phones
27. Liaise with IT support company for any IT-related issues in the office
28. Implement and manage office sustainability practices to reduce environmental impact
29. Promote recycling and energy-saving measures among staff
30. Help to negotiate and manage lease agreements for office spaces and equipment as directed
31. Develop and maintain relationships with office equipment and facilities providers as required
32. Develop and implement emergency procedures and ensure staff are familiar with these procedures
33. Coordinate emergency drills periodically to ensure readiness
What the client is looking for:
34. At least 3-5 years’ experience in a similar position
35. Flexible and adaptable approach, unflappable nature
36. Excellent communication skills, confident and personable
37. Excellent organisational skills and able to multi-task
38. Able to work in a fast-paced working environment
39. Candidates must be able to drive due to where the is based and lack of transport links
40. Computer literacy – familiarity with Microsoft Office programmes